Overview

Kimley-Horn is looking for an Administrative Assistant/Project Support Specialist to join our team in Denver team! This is an office-based opportunity at 6200 South Syracuse Way, Suite 300, Greenwood Village, Colorado.

We are seeking afull-timeadministrative assistant to join our Admin Team who supports our200+ Denver professionals. The chosen individual must be able topresenta professional company image through in-person and phone interaction. This dynamic position has multiple responsibilities in general clerical, receptionist and project-based work!

Responsibilities

• Support staff in assigned project-specific based work for the office, region, firm

• Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional

• Support Accounting with filing/coding of vendor and sub consultant invoices

• Maintain company vehicles (record mileage logs, schedule maintenance, etc.)

• Assist with producing plans, project manuals, and reports

• This can consist of copying, printing, binding, filing, and scanning documents

• Answer telephones and transfer to appropriate staff members

• Manage and submit all expense reports for senior managers (10-15)

• Set up and coordinate meetings (MS Teams system)

• Efficiently work with internal and external clients to meet all needs

• Meet & greet clients and visitors; host/cater internal and external meetings

• Maintain professional presentation and cleanliness of common spaces

• Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace

• Drive to complete variety of errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)

• Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations

• Proactively develop improved administrative processes

• Other applicable office duties as directed by team

Qualifications

• High School Diploma; Associates Degree preferred

• Minimum of 4 years of relevant experience, preferably in a large office setting

• Able to work independently with minimal supervision; must be resourceful and proactive

• Excellent customer service skills with a "can do" attitude

• Able to balance and manage multiple tasks and priorities in a fast-paced environment

• Strong verbal and written communication skills, keen attention to detail and a professional presence

• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs

• Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF

• Able to stand for extended periods and bend/stoop easily, lift or maneuver boxes and office supplies of 25lbs.

• Valid drivers license

• Colorado Notary - or ability to obtain

• Local candidates only; No relocation assistance will be provided

Salary Range:

$55,000.00 - $65,000.00

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (you put in 4% -- we put in 8%) and additional profit-sharing contribution.

• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

• Generous personal leave, flexible scheduling, floating holidays, and half-day Fridays.

• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

• Professional Development: Tuition reimbursement and extensive internal training programs.

• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

#LI-BD1

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 3 weeks ago (11/25/2024 1:41 PM)

ID 2024-15577

Education High School Diploma/GED

Discipline/Focus Admin Support Production