Description

Job Title: Office Assistant (Legal Industry)

Location: Groton, CT

Salary: $17 to $18 per hour on contract, $40K if offered a permanent position.

We are seeking a motivated and detail-oriented Office Assistant to join our legal team. As an Office Assistant, you will play a crucial role in supporting our attorneys and legal staff in administrative tasks, ensuring smooth operations within the office environment.

Responsibilities:

• Provide administrative support to lawyers and legal staff, including document preparation, filing, and data entry.

• Manage incoming and outgoing correspondence, including answering phone calls, emails, and routing messages to the appropriate individuals.

• Maintain and organize physical and electronic files, ensuring accuracy and confidentiality.

• Schedule appointments, meetings, and court appearances for attorneys, coordinating with clients and other parties as necessary.

• Assist in the preparation of legal documents, such as contracts, pleadings, and discovery requests.

• Conduct legal research and gather relevant information using online databases and resources.

• Assist with billing and invoicing tasks, including tracking time entries and preparing client invoices.

• Perform general office duties, such as photocopying, scanning, faxing, and ordering supplies.

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.

• Minimum of one year of office experience, preferably in a legal setting.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.

• Excellent communication skills, both written and verbal.

• Attention to detail and accuracy in completing tasks.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Willingness to learn and adapt to new tasks and responsibilities as needed.

Benefits:

• Competitive hourly wage of $17 to $18 per hour.

• Opportunity for growth and advancement within the legal field.

• Health insurance benefits (if applicable).

• Paid time off and holidays.

If you meet the qualifications and are interested in joining our team as an Office Assistant, please submit your resume and cover letter detailing your relevant experience. We look forward to hearing from you!

Requirements • Holds at least 1 year of experience in an office assistant role or similar position

• Proficient in Microsoft Office Suites including Microsoft Excel, Microsoft Word, and Microsoft Outlook

• Familiarity with 'About Time' software would be advantageous

• Capable of performing various office functions and clerical duties

• Able to handle correspondence professionally and promptly

• Excellent customer service skills with a focus on service excellence

• Demonstrated ability to multitask, prioritize, and manage time efficiently

• Strong organizational skills and attention to detail

• Must be a team player with strong interpersonal skills

• Ability to communicate effectively both verbally and in writing

• High school diploma or equivalent required; further education in Office Administration or related field will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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