Job Category: Administration Risquisition Number: OFFIC001105 Posted: September 9, 2024 Full-Time Harrisburg, PA 17101, USA Job Details Description Office Administration Coordinator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently seeking an experienced Office Administration Coordinator for our Harrisburg office. This position reports to the Office Manager and is responsible for providing a professional and pleasant atmosphere in the Reception area and to act as a concierge to give the highest level of customer service to clients and employees. This position will also support our legal practice assistants with occasional administrative tasks.

Essential Duties and Responsibilities: * Ensures professional client reception services by greeting clients and visitors, attending to their hospitality needs, communicating with staff and attorneys regarding their arrival, and monitoring emergent issues. * Answers all incoming phone calls, ensuring all calls are redirected accordingly. * Processes deliveries to the reception desk by contacting recipient parties, keeping logs of special requests, follow-up with clients as needed to ensure consistency in their support staff contacts with the Firm. * Ensures security procedures are followed by issuing temporary security cards according to procedural expectations and monitoring egress of personnel. * Schedules and coordinates conference/video calls, as needed. * Assists with office event planning logistics. * Assists with conference room meeting set ups and break downs, including catering orders. * Provides back up for any technology needs in conference rooms. * Assists Office Manager with building requests. * Provides back-up and overflow support to Practice Assistants with respect to typing, proofreading, formatting and editing correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. * Responsible for other miscellaneous Practice Assistant and office duties, such as administrative check requests and expense reports. * Performs additional responsibilities as assigned.

Required Education/Experience:

• High school diploma or equivalent.
• At least 3+ years combined experience in customer-service, administrative support, or professional services role with prior experience in a law firm or other professional services office setting preferred.
• Excellent interpersonal, communication and organizational skills.
• Professional demeaner and excellent phone etiquette.
• Operate independently as well as effectively within a team.
• Possess strong organization skills with high attention to detail.
• Ability to manage confidential information and sensitive situations with tact and discretion.
• Typing ability of 50 wpm minimum.
• Proficient in Microsoft Office Suite; Word, Excel, Outlook.

Buchanan Ingersoll and Rooney PC offers a benefit package that includes:

• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons child, elder, and pet care!
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance -- Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a in response to a formal complaint or charge, b in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35c

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