Payroll Deduction Specialist

The University of Southern Mississippi is currently accepting applications for the position of Payroll Deduction Specialist.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division Office of the Controller

Position Type Staff

Employment Status Full Time

Grant Funded No

Salary Range 19.00 - 19.23

Pay Grade

N07

Posting Close Date 01/10/24

Job Summary

Serves as operational support liaison for benefit deductions and benefit payment remittance – Reconciles payroll data for University employee benefit deductions and taxes and works with management to remit payments on behalf of the University.

Primary Duties and Responsibilities

• Responsible for remitting payment of all University Employee Benefit Deductions by strict deadlines.

• Prepares and works with Payroll Manager, Human Resources Benefit Management and outside operational support offices to coordinate changes, reconcile deductions to invoices, resolve discrepancies and remit payments.

• Prepares monthly, quarterly and annual federal payroll tax reports and unemployment reports.

• Prepares all payroll processing items based on reconciliation of deduction reports.

• Maintains Payroll Team calendar and monthly checklist of all remittance items.

• Submits bank transfers and generates all Journal Entries for both Monthly and BW payrolls for Payroll Manager approval.

• Maintains excellent customer service while providing payroll guidance to other departments within operational support and administrative support to the Payroll Manager and or the Controller.

• Serves as a back-up for Payroll Processing Specialists and the Payroll Manager.

• Assists with other projects and assignments as designated by office management and performs other duties as assigned

Minimum Qualifications

Bachelor's degree from an accredited college or university and 1 year of payroll experience or an equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.

• Knowledge of data entry equipment

• Knowledge of administrative and clerical procedures and systems such as Microsoft Office.

• Skill in typing with minimal errors.

• Skill in the operation of office equipment including, but not limited to, multiline telephone, calculator, multi-function printer/copy/scan and computer.

• Ability to accurately prepare and maintain records, files, and reports, including Excel spreadsheets

• Ability to maintain records of materials, supplies, time, and work performed.

• Ability to critically think through paycheck issues and make suggestions on corrections.

Preferred Qualifications

A strong skillset with written and oral communication.

Reconciliation of accounts experience.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.