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Summary:

Tetra Tech is currently seeking a Project Administrator / Accountant in the Helena, MT or Fort Collins, CO office. This position may have hybrid working opportunities, but the candidate must reside within 30 miles of the local Helena, MT or Fort Collins, CO office. We are seeking a Project Administrator / Accountant to provide business and administrative support for multiple project managers and projects. This support includes, but is not limited to, project invoicing and collections, project financial analysis, project budget tracking and variance reporting, project file maintenance, internal administrative and project financial report preparation and submittal.

Any candidates interested in this opportunity should apply by the January 12, 2025 deadline.

Your Role:

Essential duties and responsibilities include the following, other duties may be assigned:
Provide financial and administrative support for multiple project managers and projects. This support includes, but is not limited to, all aspects of project set-up within the project accounting ERP system, project financial analysis, invoice review, reconciliation, preparation and submittal, project/task cost history tracking, proposal support and preparation, project file maintenance, internal administrative and financial report preparation and submittal.
Assist project managers in tracking project budgets, actual costs, and budget variances on a weekly basis.
Track submittal of project proposals, receipt of purchase orders, Work at Risk (WAR) authorization and forms, and period of performance end dates for multiple clients.
Track client invoice submittals and status of accounts receivables.
Interface with management, project managers, and clients for financial and contractual project requirements.
Prepare for project manager's approval, various client communications, including proposal and change order letters, status of aged receivables.
Provide internal monthly reports, as required, for overall project financial status, including unbilled revenue and work in progress (WIP), project revenue backlog, funding and revenue adjustments, including WAR and client funding authorization.
Assist with PEEAC (Project Evaluation, Estimate at Completion) preparation and attend quarterly review meetings as requested by project managers.


Qualifications:
An Associate Degree or relevant course work towards a Bachelor's Degree in Business Management, Accounting, or similar program from an accredited college or university.
0 - 3 years of project administration and/or billing experience is preferred.
Ability to read, analyze, and interpret documents such as financial statements, invoices, and payment records.
Ability to search for pertinent facts and data, analyze and evaluate information, and form accurate conclusions.
Ability to speak effectively with other employees and clients. Ability to express conclusions and results in clear written and oral reports.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts...

Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity