ADMINISTRATIVE ASSISTANT

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ADMINISTRATIVE ASSISTANT

Salary

$1,685.60 - $1,926.13 Biweekly

Location

1205 Dart

Job Type

Full Time

Job Number

35015

Department

Houston Fire Department

Opening Date

09/11/2024

Closing Date

9/18/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: All Person Interested

Job Classification: Administrative Assistant (GRANT FUNDED)

Department: Houston Fire Department

Division: HFD Arson Bureau

Location: 1205 Dart Street., Houston, TX 77007

Workdays & Hours: Monday – Friday 8:00 am -5:00 pm* *Subject to change

GRANT FUNDED POSITION

GENERAL SUMMARY:

The Juvenile Fire Setters Program is a community interaction initiative intended for children between the ages of 2-17 and their guardians. Its purpose is to eliminate recurrences of fire risk behaviors through education.

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

• Compile, analyze, and interpret statistical data for the Juvenile Fire Setters Program

• Respond to referrals from fire departments, law enforcement, school officials, juvenile justice systems, and others in the City of Houston (including self-referrals)

• Provide risk assessments for future fire-setting behaviors

• Provide education courses, which are cognitively and age-appropriate with the youth and family about legal/fiscal ramifications, and the dangers to self and others.

• Referrals to community agencies to address clinical issues.

• Work with the HFD Public Information Office and other outside agencies to raise community awareness about the JFSP

• Maintaining all records pertaining to the JFSP.

• Performs other duties as requested.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air quality conditions.

Occasional travel is required.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS:

Bachelor's degree n Counseling, Social Work, Behavioral Sciences, Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS

One year of administrative experience is required. Professional experience related to the type of work to be performed may substitute for the educational requirement on a year-for-year basis.

PREFERENCES

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

The following skills are preferred:

• Effective public relations skills

• Professionalism and the ability to interact with the public in a courteous manner.

• Strong computer skills

• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook)

• Strong written and verbal communication skills

• Bilingual (Spanish)

• A Valid Driver's License

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range is:

Salary Range – Pay Grade 17

APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-394-6605.

If you need special services or accommodations, call 832-394-6605. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  What best describes your highest level of education?

• High School Diploma or GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  03

  If you answered that you have obtained a college degree what was your field of study?

  04

  How many years of verifiable administrative support experience do you have?

• No Experience

• At least 1 but less than 3 years of experience

• At least 3 but less than 5 years of experience

• At least 5 but less than 7 years of experience

• At least 7 but less than 9 years of experience

• 9 or more years of experience

  05

  Please elaborate on your verifiable administrative support experience. See resume is not an acceptable answer.

  06

  Do you have experience handling/processing sensitive or confidential information?

• Yes

• No

  07

  If you answer Yes to question 6, please elaborate. See resume is not an acceptable answer.

  08

  Do you have experience with interviewing or counseling children?

• Yes

• No

  09

  If you answer Yes to question 8, please elaborate. See resume is not an acceptable answer.

  10

  Please indicate your level of proficiency with the Microsoft Office 365 (Outlook, Word, Excel, PowerPoint):

• No Experience

• BASIC MICROSOFT OFFICE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

• INTERMEDIATE MICROSOFT OFFICE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration

• ADVANCED MICROSOFT OFFICE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design

  11

  Do you have a valid/current Texas driver's license?

• Yes

• No

  12

  Are you currently a City of Houston employee?

• Yes

• No

  13

  Are you a current Houston Fire Department employee?

• Yes

• No

  14

  If you answered Yes to either question 14 or 15, please put your name, employee number, current or previous job title and department you are working for. If not, put N/A

  15

  Please indicate all languages that you speak fluently:

• Arabic

• Spanish

• Chinese or Mandarin

• Vietnamese

• Other

• I am not Bilingual

  Required Question