Contract Administrator

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Contract Administrator

Salary

$2,288.00 - $2,489.35 Biweekly

Location

8000 N. Stadium

Job Type

Full Time

Job Number

35527

Department

Houston Health Department

Division

PHB - HIV/STD/Viral

Opening Date

12/06/2024

Closing Date

12/20/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED

Posting Number: 35527

Division: Public Health Branch

Section: HIV/STD and Viral Hepatitis Prevention

Location: 8000 N Stadium Dr.

Workdays & Hours: Monday - Friday 8:00 am to 5:00 pm, possible weekends and holidays - (subject to change)

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

HHD seeks a Contract Administrators for our Bureau of HIV/STD and Viral Hepatitis Prevention. These positions will report to the HIV Prevention Manager and will serve as primary contacts for HIV/STD/Viral Hepatitis prevention subrecipients primarily funded through a cooperative agreement with the US HHS Centers for Disease Control and Prevention (CDC). The successful applicants will manage a variety of contracted subrecipients in specialized public health area(s) to enhance prevention, care and support services within the City of Houston and Harris County. The Bureau’s current subrecipient contract portfolio is approximately $2 million consisting of approximately 10 subrecipient agencies.

Job duties and responsibilities of this position include, but are not limited to, the following:

• Develop subrecipient and consultant annual contract packages (budget, scope of work, exhibits, etc.)

• Coordinate the annual contract negotiation process

• Serve as primary contact for all correspondence to subrecipients and contractors

• Serve as program liaison to hospitals, correctional or other facilities

• Identify and establish rapport with key individuals at each assigned subrecipient

• Coordinate annual site visits which include both programmatic and fiscal monitoring

• Coordinate the bi-annual contract compliance review process

• Follow up with management on contract compliance issues

• Review, approve, and process monthly invoice payments

• Track all subrecipient expenditures on a monthly basis using an Invoice Tracking worksheet

• Receive, review, and process quarterly program narrative reports from subrecipients

• Identify capacity building and technical assistance needs of each assigned subrecipient

• Demonstrated experience working with professional and clinical staff

• Ability to navigate within and among diverse institutions with competing priorities

• Demonstrated cultural sensitivity and ability to work comfortably with communities highly impacted by HIV, including but not limited to Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) individuals, gender non-conforming individuals, people who inject drugs, etc.

• Proficiency with Microsoft Office programs and other basic email and web software

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS

Two (2) years of Contract Compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

• Working knowledge of HIV (history, epidemiological profile, transmission, prevention, treatment, sociopolitical issues)

• Demonstrated experience working in the HIV prevention, care and/or treatment field

• Demonstrated experience working with Federally-funded HIV programs (e.g. CDC, HRSA, SAMHSA, etc.)

• Working knowledge of health policies and regulations impacting HIV prevention activities

• Working knowledge of program evaluation methodologies

• Excellent written, oral, presentation, facilitation and interpersonal skills

• Ability to handle and prioritize multiple, diverse assignments

• Ability to plan and carry out complex, multidisciplinary projects

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION

YES - This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 22

SALARY INFORMATION GRANT FUNDED

Grants and Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832.393.4885).

If you need special services or accommodations, call 832.393.4885. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  What is the highest level of education you have completed?

• Less than a High School diploma/GED

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree and beyond

  03

  What is your degree concentration?

• Public Administration

• Business Administration

• Government

• Other

• No Degree

  04

  How many years of verifiable experience do you have in contract compliance work or closely related duties?

• Less than 2 years

• At least 2 years

• 3 years

• 4-5 years

• 6 or more years

• No experience

  05

  Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

• BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.

• INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.

• ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

• EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.

• No Experience

  06

  Work Setting Experience - Contract Administrator.(Check all that apply and are verifiable)

• Federally-funded HIV programs

• HIV prevention, care and/or treatment field

• Time Management

• Assisting with budget preparation and reconcile expense reports

• Excellent written and verbal communication skills

• Attention to detail and problem solving skills

• None of the above

  07

  How many years of demonstrated experience do you have working in the HIV prevention, care and/or treatment field?

• Less than 1 years

• At least 1 years

• 3 years

• 4 years

• 5 years

• More than 5 years

• No experience

  08

  Do you have demonstrated experience working with Federally-funded HIV programs (e.g. CDC, HRSA, SAMHSA, etc.)?

• Yes

• No

  09

  Do you have demonstrated experience working with professional and clinical staff?

• Yes

• No

  10

  Do you have a working knowledge of HIV (history, epidemiological profile, transmission, prevention, treatment, sociopolitical issues)?

• Yes

• No

  11

  Do you have the ability to work comfortably with communities highly impacted by HIV including but not limited to LGBTQ individuals, gender non-conforming individuals, people who inject drugs, etc.?

• Yes

• No

  Required Question