Contract Administrator

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Contract Administrator

Salary

$2,307.90 - $2,643.58 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

33733

Department

Houston Public Works

Division

HW-Drinking Water Operations (DWO)

Opening Date

04/16/2024

Closing Date

4/30/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested Service Line: Houston Public Works

Section: Drinking Water Operations

Reporting Location: 7027 Ardmore St.

Workdays & Hours: M - F, 8 a.m. - 5 p.m.*

*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Houston Water is a team of approximately 1,500 drinking water and wastewater professionals, including but not limited to operators, mechanics, engineers, scientists, planners, regulatory and business personnel. The City of Houston Water and Wastewater Utility is a regulated public health agency governed by federal and state laws. Our staff maintains professional licenses issued by the Texas Board of Professional Engineers, the Texas Commission on Environmental Quality and other public health agencies.

Houston Water’s Drinking Water Operations Branch is seeking a Contract Administrator to join their team. The Contract Administrator will perform contract administration duties for an assigned portfolio of City contracts utilized by Drinking Water Operations (DWO): The ideal candidate will possess the skills to interpret and analyze the terms and conditions of a contract, as well as monitor performance against contract requirements and obligations.

Duties include but are not limited to:

• Track and monitor all contract activities: purchases, invoices, quotes, proofs of delivery (PODs), requests for encumbrances, report accruals.

• Continuously monitor contract capacity and perform contract capacity reviews prior to each purchase.

• Maintain and update various DWO contract reports on the shared folder.

• Prepare and track requests for additions, deletions, and changes to CTR/UDR assignments.

• Work with finance group and other City departments to resolve problems regarding agreements.

• Works with operational personnel to ensure compliance with agreements.

• Research contract issues and prepares information relating to contracts, agreements, and practices; drafts correspondence to various individuals relating to established agreements.

• Interprets contract documents and assists in the resolution of disputes.

• Coordinates the development of new contracts by working with the end users to develop the scope of services, fee schedule and other required documents.

• Attend Pre-bid meetings, answer vendor questions, develop bid evaluation matrix.

• Monitor new contracts and contract renewals throughout the entire development phase until the contract award.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc.

This is a Department of Houston Public Works Management position at the Tier II Level.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS:

Two (2) years of contract compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None

PREFERENCES

Preferences will be given to candidates with:

• Strong written communication skills with the ability to create clear, concise, well-organized written documents with attention to detail.

• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, etc.), DocuSign, Adobe Acrobat, SharePoint, SAP, and an ability to quickly grasp specialized software programs.

• The ability to successfully manage multiple projects, priorities, and competing deadlines.

• Procurement qualifications such as Certified Contract Manager (CTCM), Certified Contract Developer (CTCD), CPPO, CPPM or other equivalent professional procurement qualifications.

Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None

However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6017.

If you need special services or accommodations 832-393-6017 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Please select the best scenario below that describes your highest level of education.

• Less than a High School Diploma/ GED

• High School diploma/GED

• Associate Degree in Public Administration, Business Administration, Government or a closely related field

• Bachelor's Degree or higher in Public Administration, Business Administration, Government or a closely related field

  02

  How many years of contract compliance experience do you have?

• Less than 2 years

• 2-4 years

• 4-6 years

• 6 years or more

  03

  Do you have a valid/current driver's license?

• Yes

• No

  04

  With which of the following software applications are you proficient? (Check all that applies)

• Word

• Excel

• Access

• PowerPoint

• Outlook

• SAP

• None of the above

  05

  Please indicate your level of proficiency with the Microsoft Office Suite:

• BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

• INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

• ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

  06

  Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  07

  Have you completely and truthfully answered question #9 on the application regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application.)

• Yes

• No

  Required Question