Division Manager

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Division Manager

Salary

$81,822.00 - $116,666.68 Annually

Location

900 Bagby-City Hall Annex

Job Type

Full Time

Job Number

34501

Department

Fleet Department

Opening Date

07/05/2024

Closing Date

7/15/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

)Applications accepted from: All Persons Interested

Division: Business

Reporting location: 900 Bagby St.

Workdays & Hours: Monday - Friday, 7:00 am – 4:00 pm (occasional weekend and evening hours may be required.) *

*Subject to Change

ABOUT US

The mission of the Fleet Management Department is to provide the City of Houston with best value, fleet management services. To accomplish Fleet’s mission and our vision of being recognized as the best managed fleet in the country, we are actively seeking a Division Manager who thrives in attention to detail and positive customer experiences and can make an immediate impact and add value towards the achievement of the department goals. For further information pertaining to the Fleet Management Department, please visit: Who is the Fleet Management Department? (https://www.youtube.com/watch?v=67FAmI4M09w&list=PLD0d3hwSm1eAvdG23WAwuzXpRhbOk8m54&index=2) About Fleet Management Department (https://m.youtube.com/watch?v=6HJxAlVJ73A) .

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The Division Manager is a Tier 1 position and can make an immediate impact and add value towards the achievement of these goals. The position manages FMD processes and procedures in the Business Division. To include Fuel Management, Parts Management, Contracts, and Asset Management and Fleet Share rideshare program.

The Division Manager duties include but are not limited to the following tasks:

• Manage and oversee that data is entered and stored accurately.

• Consistent review of modules and reports to ensure that data is correct and supports the requested information.

• Manage, train, develop, counsel, and evaluate staff performance.

• Establish policies, procedures, guidelines, and project schedules.

• Review proposed contracts, correspondence, and amendments.

• Review budget with supporting managers to work within allocated funds.

• Provide guidance and training tools to implement improvement for all levels of personnel workflow.

• Perform special projects as needed and other position related duties as assigned.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment. This is a Fleet Department Emergency Management position at the Tier I Level.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Accounting, Engineering or a field closely related to activities of the division.

EXPERIENCE REQUIREMENTS

Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity.

Substitutions: A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience. Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.

PREFERENCES

Preference will be given to applicants with management experience in Fuel, Parts, Contracts, Assets, and Motor Pool services. Those with in depth knowledge of SAP (Financial), Budget Management, and FleetFocus M5 are greatly desired.

*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. The hiring department may administer a skills test/assessment.

SAFETY IMPACT POSITION

Yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 29

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.393.6049.

If you need special services or accommodations, call 832.393.6049. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Are you currently an employee of the Fleet Management Department in the City of Houston?

• Yes

• No

  03

  Which best describes your level of education completed?

• Less than a High School Diploma/ GED

• High School Diploma/ GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

  04

  If you indicated that you have a degree, which option below bests describes the concentration obtained?

• Business Administration

• Accounting

• Engineering

• A closely related field of study

• A non-related field of study

• I do not have a degree

  05

  If selected "A closely related field of study" or "A non-related field of study", please indicate the degree concentration you have obtained. ("See resume" is not acceptable, if this statement does not apply, please type "N/A")

  06

  Which best describes your years of verifiable, progressive, and professional experience closely related to the activities of the division?

• Less than 5 years

• 5 years but less than 7 years

• 7 years but less than 9 years

• 9 years but less than 11 years

• 11 years or more

• No experience

  07

  Which best describes your years of verifiable, progressive, and professional experience in a supervisory capacity?

• Less than 3 years

• 3 years but less than 5 years

• 5 years or more

• No experience

  08

  Please select your level of proficiency in Microsoft Excel.

• Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

• Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

• Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

• None

  09

  Do you have verifiable experience in any of the following areas: (check all that apply)

• Parts Management

• SAP Financial

• Asset Management

• Budget Management

• Fuel Management

• Contract Compliance / Management

• FleetFocus M-5

• Motor Pool Programs

• None of the above

  10

  Please describe your specific experience in detail for all answers checked in Question #9. If no verifiable experience, please type "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process.)

  11

  Please describe what you believe it takes to be an effective manager? (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process).

  12

  Briefly describe your professional management style as a supervisor. If you do not have supervisory experience, please type N/A.

  13

  How has your approach as a supervisor made you successful in constructively motivating your team to achieve goals for the company/organization? If you do not have supervisory experience, please type N/A.

  14

  How would you rate your effective presentation skills?

• Beginner – Uncomfortable when speaking in front of large or small groups of people.

• Moderate – Nervous when talking in front of large crowds, reads from notes or slides while talking.

• Professional – Comfortable speaking to groups of all sizes, makes eye contact with the crowd, memorizes speeches and does not have to reference any notes while speaking, refrains from using fillers such as "Um".

• Expert – Attended toast master's course, makes eye contact and engages the crowd when speaking, does not reference notes at all, seeks new ways and opportunities to involve the crowd.

• I have no experience with presentations.

  15

  If you indicated in question #14 above that you have professional presentation experience, please list the type of presentations and what software and/or system was used. If no experience, please type "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process.)

  16

  Can you provide an example of a process improvement initiative you led in the past and its outcomes? If no experience, please type "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process.)

  17

  Do you have experience using data/information to streamline processes and systems?

• Yes

• No

  18

  If you indicated in question #17 above that you have experience using data and / or information to streamline processes and systems, please elaborate on your experience. If no experience, please type "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process)

  19

  Do you have experience creating and implementing standard operating procedures?

• Yes

• No

  20

  If you indicated in question #19 above that you have experience creating and maintaining standard operating procedures, please elaborate on your experience. If no experience, please type "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process.)

  21

  Which of the following best describes your professional experience using SAP Financial Management Software?

• Less than 2 years

• 2 years but less than 4 years

• 4 years or more

• No Experience

  Required Question