Division Manager

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Division Manager

Salary

$94,960.06 - $101,790.00 Annually

Location

8000 N. Stadium

Job Type

Full Time

Job Number

33543

Department

Houston Health Department

Division

HHD - Administrative Services Division

Opening Date

04/17/2024

Closing Date

5/8/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications Accepted From: ALL PERSONS INTERESTED

PN: 33543

Division: Houston Health Department

Section: Purchasing

Workdays & Hours: M-F*,40 hours

Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Houston Health Department (HHD) is seeking a Division Manager to oversee the Department Purchasing Unit (DPU). As the leading purchasing representative of the department, this individual will be responsible for the developing a procurement strategy, oversight of high-volume daily purchasing operations for goods and services, and maintaining compliance with required local, state, and federal procurement laws. The Division Manager should have demonstrated experience in leading procurement activities, direct and indirect supervision of staff, government procurement policies and practices, and contract management.

The Division Manager responsibilities are:

• Develops, interprets, reviews and recommends new or improved City and/or departmental procurement policies and procedures to ensure economy and efficiency of operation.

• Researches, writes, evaluates and approves complex bid proposals, contracts and specifications for the purchasing of complex, high-tech and capital equipment, materials and services.

• Assigns work, trains and provides guidance to procurement staff, buyers and support staff.

• Establishes priorities and standards for procurement projects and contracts. Participates in pre-bid meetings and explains and interprets specifications and standards to vendors and department.

• Handles complex purchases in compliance with local, state, and federal procurement laws.

• Designs processes and systems utilizing technical tools to analyze data and increase responsiveness to material demands.

• Manages long-range purchase planning and needs analysis to simplify and standardize services and commodities and to reduce fiscal year procurement costs.

• Administers programs designed to promote participation by Minority/Women’s Business Enterprise (M/WBE) businesses in the City’s procurement program.

• Advises on the use of purchasing cooperatives.

WORKING CONDITIONS

The position is physically comfortable, the individual has discretion about walking, standing, etc.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Accounting, Engineering or a field closely related to the activities of the division.

EXPERIENCE REQUIREMENTS

Seven (7) years of progressive professional experience closely related to the activities of the division are required, with at least three (3) of the years in a supervisory capacity.

A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two (2) years of experience.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

• Local government experience

• Advance skills using both SAP

• Working with state and federal grants

GENERAL INFORMATION

SELECTION / SKILSS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION GENERAL FUND POSITION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 29

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882.

If you need special services or accommodations, call (832-393-4882). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Do you have a current valid driver's license?

• Yes

• No

  03

  Please select the scenario that best describes your level of education.

• Master's degree in Business Administration, Public Administration or a field closely related field

• Bachelor's Degree in Business Administration, Public Administration, Accounting, Engineering or a closely related field

• Associates' Degree in Business Administration, Public Administration, Accounting, Engineering or a closely related field

• High School Diploma or GED

• None of the above

  04

  Which best describes the professional experience you have related to the job.

• 1 year but less than 3 years of experience

• 3 years but less than 5 years of experience

• 5 years but less than 7 years of experience

• 7 years but less than 9 years of experience

• 9 years but less than 11 years of experience

• 11 or more years of experience

• None of the above

  05

  How many years of experience do you have in managing/supervising employees?

• Up to 2 years

• 3 to 4 years

• 5 or more years

• No experience

  06

  How many verifiable years of experience do you have in procurement?

• No experience

• Less than a year

• 1-3 years of experience

• 4-6 years of experience

• 7-10 years of experience

• 10 or more years of experience

  07

  How many years of verifiable experience do you have working with Contracts?

• No Experience

• Less than 3 years of Contracts experience

• Greater than 3 to less than 5 years of Contracts experience

• Greater than 5 years of Contracts experience

  08

  Describe your experience with government contracting processes at any level of government.

  09

  Which of the following best describes your professional experience using SAP Financial Management Software?

• No experience

• 0-2 years of experience

• 2-4 years of experience

• 4 or more years of experience

  10

  Describe your familiarity with grant funded procurement processes.

  11

  Have you managed or supervised a team of 5 or more people?

  12

  What are the primary tools you utilize for time management and how do you use them?

  Required Question