Job Title: Office Administrator

Compensation: $20-$25/HR

Job Type: Direct Hire

Location: Houston, TX 77085

The System One Renewable Energy team is hiring! We operate in multiple industry sectors including Renewables, Construction, Engineering, and Manufacturing. Come join the 4th largest Engineering Staffing firm in the country! Come be part of a team and company that is truly unique in the staffing/services industry!

Job Summary:

We are seeking a versatile and dedicated Office Administrator to manage dispatch duties, invoicing, and HR support functions. This role requires someone who is comfortable with both administrative tasks and physical duties, including stocking and managing supplies. Flexibility and the ability to handle a variety of responsibilities are crucial for success in this position.

Key Responsibilities:

Dispatch Duties:

• Coordinate flights, hotel bookings, and rental vehicles (Express, Enterprise) for staff and recruiters.

• Assist recruiters with after-hours requests for travel arrangements.

• Report any hotels requiring payroll deductions to the payroll department.

• Maintain an Excel tracker for inventory.

• Reconcile accounts with on a weekly basis.

• Handle maintenance request calls and approve/process requests.

• Manage fuel card programs: tracking, uploading, closing, and transferring.

• Submit off-rent and on-rent requests to fleet vendors.

• Request insurance cards for truck rentals.

  HR Support:

• Maintain background check (BG), motor vehicle record (MVR), and driver’s license (DL) trackers.

• Keep the insurance tracker updated in coordination with HR and the claims department.

• Manage reported accidents and incidents, coordinating with the claims department.

  Onboarding/Rehire Support:

• Handle I-9 documentation.

• Assist with occasional onboarding processes.

  AP Support:

• Code invoices to appropriate accounts and cost centers, ensuring proper documentation for each transaction

• Review, verify, and process invoices for accuracy and compliance with company policies.

  Physical and Other Duties:

• Stock and manage warehouse supplies, including heavy items.

  Qualifications:

• Prior experience with dispatching and invoicing is preferred.

• Proficiency in Excel and familiarity with tracking systems.

• Strong organizational and communication skills.

• Ability to handle physical tasks and work in a dynamic environment.

• A proactive attitude with the ability to manage multiple responsibilities efficiently.

  Work Environment:

• The position involves both administrative and physical tasks.

• Some heavy lifting and physical labor are required.

• Expect to work during busy periods with potential for overtime.

  Employment Type:

• Full-Time

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.