Job Information
Applied Research Associates, Inc. Project Manager Assistant (PMA) in Huntsville, Alabama
Description
The Analytical Solutions Division (ASD) of Applied Research Associates (ARA), Inc. has an exciting opportunity for a full-time Project Manager Assistant on-site in Huntsville, AL. The Project Manager Assistant will provide project management support and coordination to complex contract(s), project task(s) or a business unit. Responsible for supporting DoD projects and assisting our RPG associated project managers with managing scope, budget, schedule, and deliverables of dynamic R&D projects. Must possess the ability to perform detail-oriented work, be a well-organized and dedicated individual to coordinate and execute program tasks within cross-functional team(s) and complete all activities within required deadlines. Project Manager Assistant will assist in multiple competing priorities, are a proactive problem solver, critical thinker, effective communicator and can work both independently and also as a team player.
What you’ll do as a Project Manager Assistant:
Administrative support: prepare/schedule meetings, presentations, logistics, annotate meeting minutes, record action items, and occasionally present information to client during regular reporting meetings
Purchasing support with micro-purchase orders (MPO) and purchase orders (PO)
Input MPO’s and PO’s into databases
Assist in project scheduling
Update reports/financials of internal process reviews (IPR), government reports, fully burdened labor report and any other reports as needed
Tracking annual fiscal plans and monthly updates, maintenance, and reporting
Contract administration and maintains contract budgets
Assist PMs with bill of materials (BOM)
Assists and prepares technical proposals, contract billing, estimates materials, equipment, production costs and delivery schedules
Assist functional supervisors in tracking material orders by communicating with project managers, procurement, and vendors
Serves as delegate to Project Manager as needed
Must Haves as a Project Manager Assistant:
Bachelor’s Degree AND 0-2 years relevant work experience; OR a H.S. diploma (or equivalent) and 6-8 years’ relevant experience
Must be a US Citizen
Obtain and maintain a minimum of a SECRET clearance from the US Department of Defense
Technical understanding of prototyping and manufacturing processes/ scheduling and planning / ability to evaluate and implement process improvement
Experience in writing technical processes, procedures, documentation templates/forms
Proficient skills with Microsoft Outlook, Excel, Word, and PowerPoint
Hands on project management in manufacturing/industrial setting requires working knowledge of mechanical systems and tools
Effectively communicate; verbal and written
Must be proficient with Microsoft Word, Excel, and Project
Highly organized
Excellent time management skills
Excellent verbal and written communication
Interpersonal skills
Job requires occasional pushing, pulling, standing, reaching, grasping, bending, and stooping and candidate must be able to lift to 50lbs individually
Be physically capable of wearing all required personal protective equipment to include, but not limited to safety glasses, respirator, safety shoes, hearing protection and hand protection as required
Project Manager Assistant Wish List/Preferred:
Active / current SECRET Clearance from the US Department of Defense
Project Management Professional certification or equivalent
Experience with organizing processes using software and tools
ARA C ompany Information
Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2278 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns’ greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com .
Please apply at www.careers.ara.com for the Project Manager Assistant position.
Qualifications
Behaviors
Required
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Preferred
Functional Expert: Considered a thought leader on a subject
Leader: Inspires teammates to follow them
Motivations
Required
Goal Completion: Inspired to perform well by the completion of tasks
Self-Starter: Inspired to perform without outside help
Preferred
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Education
Preferred
- Bachelors or better
Licenses & Certifications
Preferred
Project Management
DAWI Act
Comp TIA Project Experience
Preferred
- 0-2 years: Relevant Work experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Applied Research Associates, Inc.
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