Position Information

Functional TitleAdministrative Assistant II - Hyattsville, MD

Recruitment Category TypeStandard

Functional CategoryProduction

GradeGS.11

FLSA StatusNon-Exempt

Requisition Number25-0159

Number of Vacancies1

Job LevelStaff

Job CodeN/A

Job Description Summary

Organization NameIndustrial Assets Maintenance

Reports toManagement

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

Monday – Friday,

7:00 am – 3:30 pm

Position LocationHyattsville

Position Summary Information

General Summary

TheAdministrative Assistant IIprovides administrative support for the Industrial Asset Maintenance Division located in Hyattsville, Maryland. The assistant performs a variety of support tasks for the office including handling confidential information and documents.

Essential Functions

• Receives telephone and personal callers, screening those that in his/her discretion can be handled by supervisor’s subordinates or by other offices

• Maintains supervisor’s appointment calendar and occasionally makes appointments without prior clearance

• Arranges for conferences including space, time and participants

• Receives and reviews incoming correspondence, screening out those matters that can be handled personally

• Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues

• Types and edits correspondence, memoranda, reports and other documents

• Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness

• Compiles information for and writes periodic reports on activities of the work unit

• Provides and receives information requiring considerable judgment regarding current and specific business of the work unit

• Maintains and updates files in accordance with established practices

• Maintains a correspondence suspense system

• Prepares payment requests and purchasing requisitions

• Ensures adequate office supplies and equipment inventory for the division

• Receives invoices in the electronic Procurement system for payment

Other Functions

• Makes travel and lodging arrangements

• Maintains attendance records, sorts paychecks and time sheets and routes to proper location

• Prepares and processes all human resources actions

• Performs other related duties as required

Work Environment And Physical Demands

Business casual office setting

Required Knowledge, Skills, And Abilities

• MS Office proficiency, especially using Word, Excel, PowerPoint and Publisher

• Superior research, project/case management and administration skills

• Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters

• Excellent verbal and written communication skills as well as interpersonal skills

• Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines

• Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes

• Knowledge of accepted standards and formats for business letters, memoranda and other documents

• Ability to accurately file and maintain office records

• Ability to prepare general correspondence on routine matters

• Ability to perform fact gath­ering and data manipulation to develop and compile various reports

• Ability to establish and maintain effective working relationships

Minimum Education, Experience Requirements

• High School diploma or equivalent

• 3+ years administrative assistant experience

Additional Requirements

Intermediate level of proficiency with MS Office applications; Applicants may be required to demonstrate proficiency at time of interview

Preferences

Additional experience is helpful

Salary$28.46 - $48.46 per hour

Posting Detail Information

EEO Statement

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date01/31/2025

Open Until FilledNo

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check/verification.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Will you, now or in the future, require sponsorship for employment visa status?

• Yes

• No

• Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

• Yes

• No

Applicant Documents Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application