Assistant Director of Accounting & Reporting

Date Posted: Sep 12, 2024

Requisition ID: 449378

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the State Comptroller's Office:

The mission of the State Comptroller’s Office is to carry out the constitutional responsibilities of the Comptroller by: Informing the public about the Indiana State government’s finances; Maintaining the State’s financial records and reports and paying the State’s bills and employees accurately and efficiently; Taking a leadership role in the development of the State’s financial policy; Upholding the public’s trust and confidence by ensuring that Hoosier’s tax dollars are accounted for and spent transparently; Serving as a check and balance within the executive branch to sustain accountability among state and local governmental entities and; Providing quality customer service to all who conduct business with the State of Indiana.

Role Overview:

The Assistant Director will support the Director of Accounting & Reporting with the required financial reporting of the division, which may include setting the guidelines and deadlines for all reporting, compiling and reviewing all reports and then finalizing and submitting all financial reports on behalf of the Office of Indiana State Comptroller. The Assistant Director will collaborate with the Director and other supporting staff to coordinate with external agencies to compile data, and ensure all financial reporting is in accordance with generally accepted accounting principles. The Assistant Director will also serve as representative for local government entities to communicate, train and present office findings, updates and information to include settlement, bank reconciliations and others. The Assistant Director must have the ability to work independently, and in a group setting to brainstorm and collaborate to identify and execute a solution or improved process.

Salary Statement:

The salary for this position traditionally starts at $93,000.00 but may be commensurate with education or work experience.

A Day in the Life:

• Accountable for daily operations within the Accounting & Reporting division, and reporting up to the Director with status updates, troubleshooting, and approvals when needed.

• Manage the Accounting & Reporting and the Local Government section concerns when the Director is unavailable.

• Coordinate with the Director and supporting staff to prepare reports, memos, letters, and other financial information, including the Annual Comprehensive Financial Report, Schedule of Expenditures Financial Report, Schedule of Expenditures of Federal Awards, and other financial reports as needed.

• Create and prepare memos, letters, procedures, and other communications to facilitate Accounting & Reporting matters to internal and external customers.

• Analyze financial data and information within the PeopleSoft Financials system to ensure accuracy in accordance with accounting standards and to resolve discrepancies.

• Communicate with internal and external employees on Accounting & Reporting matters.

• Coordinate with the Local Government section to address concerns and needs while serving as a representative for the Comptroller of State at meetings, conferences, forums, and training sessions.

• Create and distribute communications for local government officials to address deadlines, deposits, and other requirements, along with creating and executing annual presentations to local government organizations.

• Responsible for receipting and distributing funds to various local government entities accurately and timely.

• Assist the Director in implementing new Governmental Accounting Standards Board standards with internal and external state employees.

• Assist the Director in troubleshooting any issues or concerns that arise within the division.

• Assist the Director in setting the yearly department goals, creating objectives to meet those goals, and milestone review tools to ensure goals are achieved in an appropriate timeframe.

• Coordinate with the Director to create and maintain procedures and guidelines within the Accounting & Reporting section, while ensuring those materials are integrated and followed.

• Assign, review, and counsel members of the division

• Provide the Director with budget requests and recommendations, and prepare materials to justify requests. Execute budget requests once approved by higher-level supervisors.

• Other duties as assigned.

What You'll Need for Success:

• Bachelor’s degree in Accounting or related field plus 5 years of professional experience or 15 years of relevant professional experience

• Understands Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) statements

• Familiarity with the following systems is preferred but not required:

• PeopleSoft Financials (Accounts Payable)

• PeopleSoft Financials (General Ledger)

• PeopleSoft Financials (Commitment Control)

• Microsoft Office Suite

• Indiana property tax billing, collections, and/or calculation experience preferred

• State of Indiana licensed Certified Public Accountant (CPA) in good standing preferred

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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