Associate Counsel and Contract Administrator

Date Posted: Dec 16, 2024

Requisition ID: 453181

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Revenue (DOR):

The Indiana Department of Revenue team has over 700 staff members from 13 locations across Indiana. We work collaboratively with the Indiana Governor's office, the General Assembly, state agencies, individuals, business owners, corporations, tax practitioners, and tax program participants to administer Indiana's tax laws. DOR administers over 65 tax types and annually processes nearly $21 billion of tax revenue. Our mission is to serve Indiana by administering tax laws fairly, securely, and efficiently.

Top Work Places recognizes the Department of Revenue regionally and nationally for its commitment to employee engagement and satisfaction.

Salary:

This position traditionally starts at an annual salary of $85,020. Salary for this position may be commensurate with education and job experience.

Use our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/0) to view the total compensation package.

Role Overview:

The Associate Counsel & Contract Administrator is the primary administrator for contracting and compliance. You will support all Department of Revenue departments. You must have excellent knowledge of, or the ability to quickly learn about, State of Indiana contracting practices. You must have excellent skills for accurately relaying digestible information to non-attorneys.

Key outcomes for this role are:

• Administer contracts, leases, memorandums of understanding/agreement, data sharing agreements, settlements, non-disclosure and confidentiality agreements, and other necessary agreements.

• Establish and maintain records and make them available for audit.

• Ensure contracts are valid and that contractors, vendors, and other parties are meeting terms and conditions.

• Document and inform the Indiana Department of Administration and State Budget Agency if a contractor, vendor, or other relevant parties fails to comply with the terms and conditions of an award.

• Implement risk management safeguards in conjunction with the Compliance and Ethics Department.

  Applicants must be licensed to practice law in Indiana.

A Day in the Life:

Essential duties are:

• Provide legal counsel to DOR on all aspects of contract administration and compliance.

• Resolve issues related to contract administration and compliance.

• Prepare legal documentation, including cure notices and termination notices.

• Maintain a database or ensure items are placed in preexisting database areas.

• Examine the legality of existing DOR policies and rules.

• Assist with reviewing policies and proposed legislation.

• Review and monitor updated laws (federal, state, and other states) related to contracts or other legal agreements.

• Participate in implementing legislation related to contract compliance or related efforts.

• Analyzing and recommending potential policies/laws.

• Evaluating the outcomes of existing policies/laws.

• Compose complex correspondence, research memos, and reports to assist leadership with decisions and directions.

• Evaluate and recommend changes that improve the operations of the Legal Services team, Legal Division, and DOR.

  The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

  This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Credentials:

• Doctorate of Jurisprudence from an accredited institution plus 5 years of experience.

• Licensed to practice law in the state of Indiana.

• Holds a license in good standing with the Indiana Bar Association.

• Knowledge of Indiana State Government and contracting law is preferred.

  Additional qualifications:

• Extensive knowledge of legal resources and research procedures.

• Broad knowledge of legal concepts and contracting laws.

• Excellent organizational skills and attention to detail in the preparation, review, and editing of documents.

• Knowledge and ability to use MS Outlook, Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, Westlaw, and TEAMS.

• Strong communication, verbal, and writing skills.

• Takes initiative when given an assignment.

• Familiar with the Indiana Code of Ethics.

• Able to meet established deadlines.

• Able to coordinate with others in the timely completion of projects/tasks.

• Performs work accurately and in a timely and effective manner.

• Exercises a high degree of care when dealing with discretionary and confidential information.

  Benefits of Employment with the State of Indiana:

  The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.