Grants Division Manager

Date Posted: Sep 5, 2024

Requisition ID: 449084

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About Indiana Department of Environmental Management:

Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Role Overview:

The Grants Management Division is responsible for the financial management of all agency grants. A Grants Division Manager is expected to ensure compliance and accuracy during the full lifecycle of the grant through the management of the Grant Analysts that are assigned to each of the program areas and serving as a resource to their colleagues and team throughout the agency. They are critical to the application process in compiling grant application documents and submitting them for consideration. The Grants Division Manager is also responsible for assisting in the reconciliation of all grants-related reporting.

Salary Statement:

The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.

Check out our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/0) to see how much this salary is worth after employeer funded benefits!!

A Day in the Life:

The essential functions of this role are as follows:

• Oversee the Grants Management team and manage their workflows and workloads within the finance department.

• Review the processes of grant accounting to ensure that all transactions follow state/federal accounting regulations.

• Prepare, examine, and analyze accounting records financial reports to assess compliance with procedural standards.

• Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.

• Formulate, interpret, compile and disseminates all policies and procedures related to the program.

• Act as a technical consultant to the entire staff, clarifying and interpreting all procedures, providing reference and resolving disputed issues.

• Manage workflow to aggressively process transactions in an accurate and timely manner.

• Prioritize work within a unit to ensure that deadlines are met. This includes the assessment of transactions needing emergency processing.

• Advise the appointing authority, controller, and/or supervisor of the status of all accounts.

• Develop policies and procedures to ensure accuracy, efficiency, and effectiveness.

• Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.

• Reconcile and balance grant project accounting.

• Serve as liaison between agency and the federal government or other funding source for assigned account.

• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• Extensive knowledge of PeopleSoft Financials and Project Costing Modules

• Extensive knowledge of Federal & State Regulations regarding GAAP Accounting, Federal & State

• Extensive Knowledge of Federal and State of Indiana Grant Guidelines and Uniform Grant Compliance.

• Extensive knowledge of Management, Accounting/ Bookkeeping, Business Writing for financial policies and procedures.

• Extensive knowledge of Microsoft Office Suite, especially Microsoft Excel.

• Extensive knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.

• Extensive understanding of agency goals & objectives.

• Ability to analyze and audit accounts, records, transactions, and reports.

• Ability to prepare budgets.

• Ability to delegate work, set clear direction, and manage and organize workflow.

• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.