Procurement Consultant

Date Posted: Oct 22, 2024

Requisition ID: 451065

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Administration (IDOA):

IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.

Role Overview:

This is for a Consultant position on the Account Management team therefore the focus is on solicitations and relationship management. The incumbent will oversee a portfolio of agencies. Strong critical thinking skills are a must as we are partnering with agencies to help find the best solution for them. Though our work is behind the scenes, the result of what we do is very much in the public eye. Our contribution is critical to positioning agencies to accomplish their missions and goals. We are a collaborative team, but the right candidate must be able to manage changing priorities, work independently and keep projects moving. Procurement is a space bursting with innovation. Are you the right person to join our team be a part of that innovation?

Procurement supports, and has oversight for, all Executive Branch Agencies purchasing and sourcing of commodities and professional services. We also provide support for the state travel program, credit card purchases, PO review/approval and technical support of the PeopleSoft modules related to purchasing and contracting. This means we interact with all agencies and the vendor community at large.

Salary Statement:

The salary for this position traditionally starts at $67,314.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Support and provide oversight for all purchasing and sourcing of commodities and professional services at Executive Branch Agencies.

• Provide support for travel, credit card purchases, PO review/approval, and related PeopleSoft modules.

• Source, negotiate and manage all statewide contracts benefiting multiple state entities.

• Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.

• Resolve problems related to the administration of contracts.

• Analyze information, prepare response, and take any necessary action with vendor, agency, or employee.

• Serve as liaison between vendors, the agency, and employees.

• Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.

• Troubleshoot problems related to procurement including system issues or discrepancies.

• Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.

• Create and interpret complex quantitative and qualitative analysis, form hypothesis, synthesizing conclusions, and assisting to implement change.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

• a Master’s Degree and 1+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or

• a Bachelor’s Degree and 3+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or

• an Associate’s Degree and 5+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or

• at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience.

• Advanced knowledge of the principles of complicated contract management and negotiation is required.

• Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.

• Ability to draft complex contracts for commodities and services with limited assistance.

• Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.

• Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.

• Ability to work independently, anticipate problems and initiate corrective action.

• Ability to effectively plan and organize work of section.

• Ability to delegate work, set clear direction, and manage workflow.

• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.