Controller

Job Details

Job Location

Colonial Parkway - Inverness, IL

Position Type

Full Time

Education Level

Bachelor's Accounting & 3yrs exp

Job Shift

Business Hours

Description

HOW TO APPLY:

Visit : www.littlecity.org/careers/ to apply for the position.

Subject Line: Open Position: Controller Attach: Resume / Cover Letter

Salary Range : $ 90,000/ Year- $ 100,000/ Year depending on years of Experience

P URPOSE

Accounting and Finance leader who has the decision-making authority in all areas of Accounting and Finance to ensure that the accuracy and integrity of the organizations Financial Statements, reports and records are in accordance with Generally Accepted Accounting Principles (GAAP) and all government and regulatory requirements. Further, this role has decision making authority which includes evaluating and maintaining an appropriate internal control structure, including periodic review and evaluation of controls, to improve efficiency and accuracy in the daily operations of the Finance Department and to meet Agency standards .

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The list of essential duties and responsibilities, as outlined herein, is intended to be representative of the task to be performed. The omission of an essential function does not preclude management from assigning duties not listed herein is such duties are a logical assignment to the position.

• Responsible for Managing the day-to-day operations of the Accounting, Finance, and Procurement departments. Lead by setting clear expectations and serving as a role model for performance and responsibility. Mentor and serve subordinates to improving performance and developing leadership skills. Assign, assist and oversee work performed by staff.

• Supervises accounting staff of up to nine.

• Responsible for the monthly general ledger close, including the accuracy of all revenues, expenses and balance sheet accounts; and those financials are in accordance with GAAP.

• • Responsible for review and approval the restricted revenue reconciliation. Ensure all appropriate records and reports are maintained and distributed monthly.

• In conjunction with CFAO, assists in planning long-term strategic initiatives for the Finance Department

• Will complete special analysis and projects for the Board of Directors, as requested.

• Responsible for accuracy and timeliness of bi-weekly staff and client Payrolls; also includes Payroll Administration and liaison with Paycom; as well as assisting with employee payroll issues - such as incorrect pay, mileage, expense reimbursements; and adding new departments and payroll codes.

• Responsible for oversight of all Agency credit cards.

• Responsible for LCCD, which is a separate reporting entity. Responsible for ensuring the accuracy and integrity of the Financial Statements, reports and records in accordance with Generally Accepted Accounting Principles (GAAP) and all government and regulatory requirements.

• Responsible for HUD, which includes Annual Rent Adjustment; contract renewals; audits and all other related items

• Responsible for reviewing and approving all journal entries to record payroll, investment and bank entries, depreciation, accruals, recurring journals, supply allocation, transportation allocation, and other various entries.

• Responsible for day-to-day direction to accounting staff, providing direct supervision to include hiring, training, evaluation, performance management, disciplinary actions, and terminations.

• Responsible for review and approval of all LCF & LCCD balance sheet account reconciliations.

• Responsible for the timeliness and accuracy of all monthly billings. Review financials and other monthly reports to ensure all billings have been captured.

• Responsible for review of monthly aging of accounts receivable noting follow-up on old receivables

• Responsible for establishing accounts receivable Bad Debt Reserve

• Review all agency bank account reconciliations monthly.

• Responsible for ensuring all agency fixed asset records are properly maintained.

• Responsible for review and approval of all accounts payable invoices for payment and distribution.

• Responsible for upload of documents required by DHS onto the Centralized Repository Vault (CRV).

• Responsible for GATA & SAM's Registrations; includes internal Control questionnaire & indirect costs method. Maintain Good Standing with GATA.

• Responsible for Fiscal Year end reporting to DHS and DCFS.

• Oversee billing and assist with contract documentation for Title XX and other GATA grants.

• Review and file LCF and LCCD tax returns including 990 and IL AG990.

• Complete and submit IL Sec. of State Annual reports for LCF, LCCD, IHOP and other entities.

• Oversee all aspects of prepaid cards

• Ensure sales tax reports and tax payments are completed in timely manner.

• Responsible for ensuring the preparation and distribution of the annual 1099s and W-2s.

• Lead the LCCD Annual Year-end Audit and main liaison with Auditors.

• Lead the LCF Annual Year-end Audit and main liaison with Auditors.

• Lead all Government Audits, including DCFS, DHS, and HUD.

• Responsible for ensuring that all audit schedules and confirmations are completed for the year-end audit, as well as other audits and reviews as necessary. Work directly with auditors/reviewers as needed.

• Perform periodic internal audits to ensure the proper use of company funds and to protect participant funds. The internal audits include: the review of participant financial records; processed invoices; petty cash requests; prepaid program cards; receipts and bank statements. Assist with the performance of regular internal audits reviewing all functions of the accounting department

• Responsible for accuracy of all Financial Edge modules. Administrator & liaison to Blackbaud for any issues/requests, etc.

• Vertex administrator, which oversees all Users, Clients, and Reports for Vertex, which is a software specifically designed to capture CDS attendance hours for Little City Clients and is used for CDS Billing through DHS ROCS. Oversees all activities, including imports into Access database for monthly billings.

• Responsible for the accuracy of the 401K and 457B activity and transfers to Mutual of America.

• Grants - Main point of contact for Financial Grant Information.

• Assist in the management of the agency insurance program.

• Provide backup to all areas of the Accounting Department including but not limited to payroll, accounts receivable, and accounts payable; processing and recording of daily deposits including credit card payments.

• Maintain an organized system for up-to-date Accounting Procedures, agency contract and billing procedures, LCF policy manual, safety manuals, Vehicle Transportation Manual, CARF regulations, Medicaid standards, forms, memos, meeting minutes and other systems as requested.

• Protect the confidentiality of all staff and people served by the agency.

• Maintains American Heart Association certification in First Aid and CPR, if required.

• Successfully completes Little City required training, re-training, and any additional training as required by Little City policies and practices, or as assigned by his or her immediate supervisor.

Qualifications

M INIMUM QUALIFICATIONS:

Must have a bachelor’s degree in accounting, a CPA is preferred, and at least eight years’ accounting experience, three with a non-profit. Excellent computer skills required including Excel and Word. Paycom Payroll, Sage/Intacct and Financial Edge software experience a plus. Must be very detail-oriented, highly organized, and analytical. Must be able to work with minimal supervision. The ability to conduct oneself in a professional manner, represent the agency in a positive light, and work constructively with various staff and professionals is required .

P HYSICAL REQUIREMENTS & WORK ENVIRONMENT:

W hile performing the duties of this job, the employee is subject to sitting for prolonged periods; frequently walks, stands, grasps, lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls. Extended use of computer and typing is required. The employee frequently is required to use manual and finger dexterity and eye-hand coordination when working and handling office equipment. The employee is subject to assist and support up to 25 pounds with varying amounts of assistance on a reoccurring basis. The employee is required to have corrected vision and hearing within normal range and the ability to operate office equipment. No occupational exposure to blood, body fluids, communicable diseases or other potentially infectious substances (Category I). Typical office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: The intent of this job description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.