CONTRACT SUPPORT SPECIALIST II - 55004097

Date: Oct 21, 2024

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Requisition No: 839500

Agency: Department of Transportation

Working Title: CONTRACT SUPPORT SPECIALIST II - 55004097

Pay Plan: Career Service

Position Number: 55004097

Salary: $58,263.27 - $75,399.52

Posting Closing Date: 10/27/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

State Of Florida Department Of Transportation

Job Posting Description

208 / Jacksonville Construction

Open Competitive

Career Service

Contact Person: Ginger Wingate

Contact Phone Number: 904-360-5563

Contact Email Address:Ginger.Wingate@dot.state.fl.us

Anticipated Bi-Weekly Hiring Salary: $2,636.35

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• Generous vacation and sick leave

• 10 paid holidays a year

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Flexible work schedules and telework (for designated positions)

• Employee Assistance Program (EAP)

  Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

  For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

  SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources

  POSITION DESCRIPTION:

  Manage Jacksonville Construction general assigned consultant contracts. Identify needs and provide consultant resources by coordinating with the staff and prioritizing needs. Perform related functions including budget management, contract administration, authorizing work orders, approval of invoices, and procurement of new contracts. Provide Quality Assurance for the Construction Engineering Inspection (CEI) operations to ensure compliance with CEI contract documents, CEI grading, CEI Evaluations, Department procedures, and coordinating contract administration related activities between the Department and the Consultant CEI. Responsible for coordination, development, and management of CEI consultant work orders for the CEI contracts and responsible for reviewing and approving the CEI monthly invoices. Responsible for processing vendor invoices as required.

  Oversee processing and execution of all Contingency Supplemental Agreements and Field Supplemental Agreements on road and bridge construction projects in accordance with Construction Project Administration Manual (CPAM). Prepare encumbrance of funds, complete additional required pages and/or forms, perform a final review of the complete package for accuracy, and prepare the package for final submission. Review the Ad-Hoc Report System (Construction Dashboard) for change order and pay item discrepancies for Supplemental Agreements and Work Orders. Input required data into the Contract Change Tracking System (CCTS) in Site Manager as obtained from the CCTS forms to resolve the Discrepancy Reports, while also reviewing the reason codes for accuracy.

  Receive contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Process these documents by coordinating with the District Legal Department and the District Construction Engineer. Input the particulars of each document into the appropriate databases. Prepare record retention paperwork for disposal of documents at the appropriate time frames. Assist in preparing various monthly, quarterly, and yearly reports for Department management.

  Maintain, update and monitor various construction databases for supplemental agreements and time extension codes. Produce reports from these databases. Activates contracts in appropriate databases for use by Resident Offices.

  Oversee staff using the Electronic Document Management System (EDMS) to ensure that all documents are properly scanned, filed, attributed, and distributed. This duty requires the incumbent to plan with and motivate employees to effectively utilize the system while maintaining current efficiencies.

  Maintain and monitor Encumbrance Status Reports. Coordinate with Work Program and Financial Services Offices for requesting fund authorizations as submitted by the Resident Offices for changes to construction contracts. Input and track encumbrance requests submitted to the Contract Funds Management System for authorization.

  Assist with the resolution of payment issues that involve Work Program, the Central Office Comptroller, District Financial Services, District Utilities, District Materials, Central Office Local Fund Agreement Section, and District and Central Office Florida Highway Administration Coordinators.

  Evaluate the CEI scope of services for future CEI contracts and any CEI contract changes. This includes assisting in the negotiation of Supplemental Agreement to Consultant CEI Contracts and preparing supplemental agreements, change orders, and contract amendments to cover unforeseen problems during construction of the projects.

  Track and/or participate on Technical Review Committees for construction projects in the District.

  KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of documents used to establish Florida Department of Transportation (FDOT) construction contract changes and Consultant Engineering Inspection (CEI) contract changes.

• Knowledge of concepts, terminology, principles of road and bridge construction and maintenance.

• Skilled in interpretation of FDOT “ Standard Specifications” and “Roadway and Traffic Design Standards”.

• Skilled in use of personal computers, Windows, Word Processing, spreadsheets, email, and web based system applications.

• Ability to effectively communicate (orally and in writing) with contractors, FDOT and CEI staff, and the public.

• Ability to work independently and effectively with little supervision.

• Ability to understand and apply applicable rules, regulations, policies and procedures relating to Equal Employment Opportunity/Disadvantage Business Enterprise/On the Job Training programs.

• Ability to utilize problem-solving techniques.

• Ability to plan, organize, and coordinate work assignments.

• Ability to estabilish and maintain effective working relationships with others.

  REQUIRED LICENSURE/REGISTRATION/CERTIFICATION:

  This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.

  OTHER JOB RELATED REQUIREMENTS:

  May be required to respond before, during and following emergency situations.

  MINIMUM QUALIFICATIONS:

  A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or its equivalency.

  As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

JACKSONVILLE, FL, US, 32204

Nearest Major Market:Jacksonville