Purchasing Analyst

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Purchasing Analyst

Salary

$58,803.72 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2024-06188

Department

Office of Administrative Services

Opening Date

09/06/2024

Closing Date

9/20/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!

The Office of Administrative Services Department is actively seeking a Purchasing Analyst.

Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

This is professional work that involves the analysis and execution of government procurement actions, to include contract administration. Work requires a basic understanding and application of purchasing theories, principles, and procurement best practices that are usually gained though degree granting schools, or an equivalent level of practical knowledge gained though experience. May schedule, distribute, oversee, and guide the work of others. Contacts with others require skills in understanding and/or influencing people and are important in providing client services, including skills of persuasiveness, assertiveness, and sensitivity to others’ points of view that are required to influence behavior, change an opinion, or turn a situation around. The procurement work is standardized in that tasks are covered by substantially diversified procedures and specialized government standards and because of the changing priorities or different situations, incumbents have the latitude to consider which of the many procedures or standards should be followed and in what sequence. The procurement work involves differing situations requiring use of judgment in search for solutions or new applications within one’s known experiences. Work is performed in an office environment and the physical demands consist mainly of sitting or standing for extended periods of time and occasionally lifting and moving moderate to heavy objects. Operates standard office equipment such as a personal computer. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards and /or well-defined policies and the worker plans and organizes the work, determines their own priorities and the work is reviewed, usually after the fact, in terms of quality, volume, timeliness, and for adherence to established methods, standards, and policies.

Examples of Work

EXAMPLES OF WORK: (not intended to be all inclusive)

• Plans, conducts, and participates in studies of the organizational components of the purchasing division and its functions in order to design, develop and recommend improved policies, procedures, organizational work methods, forms, and other management tools.

• Develops standard solicitation documents terms and conditions and assures proper execution in compliance with policies and procedures.

• Reviews open-market requests with customers and recommends changes or substitutions when necessary to reduce cost, improve quality and/or facilitate delivery.

• Creates and manages source agreements for awarded goods and services.

• Processes purchase orders, change orders and single source requests in Oracle Fusion

• Reviews specifications for competitiveness, fitness for purpose and format.

• Reviews single source requests for validity, recommending other sources where appropriate.

• Reviews blanket and contract purchase agreement requests for reasonableness, recommending alternative methods when advantageous for the city.

• Advertises formal bids and solicits quotations.

• Determines when pre-bid conference is necessary and presides over them.

• Analyzes bids to assure compliance with current policies/procedures, bidding laws, and purchasing procedures.

• Assists requesting agencies with review of bid submissions and/or samples to assure that purchases comply with specifications and requirements.

• Interviews vendors and their representatives.

• Develops the JSEB vendor list, referring potential candidates to the Equal Business Opportunity Office for certification.

• Develops, evaluates, and administers list of reliable suppliers by constant evaluation of service and performance.

• Prepares authorizations to expend funds, price changes, renew purchase contracts, etc. to ensure accountability of transactions.

• Maintains and manages product code file for assigned commodity classes.

• Monitors and tracks contract status and develops reports.

• Operates standard office equipment such as a personal computer using word processing, spreadsheet, database, and specialized procurement software, and multifunctional devices.

• May train, assign, monitor, and review the work of others.

• Performs post audit review of procurement transactions for compliance with current policy.

• Demonstrates proficiency in the City of Jacksonville’s competencies.

• Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of the theories, principles, and practices of ethical standards and priorities of governmental purchasing.

• Knowledge of municipal purchasing laws, City Charter, City Code, regulations, and procedures.

• Knowledge of grades, qualities, supply sources and market factors for commodities and equipment.

• Knowledge of Oracle Fusion Cloud.

• Knowledge of anti-trust laws and contract laws under the Uniform Commercial Code.

• Knowledge of economic and financial principles.

• Ability to analyze historical purchasing data.

• Ability to prepare and present summary reports and management plans for assigned classes.

• Ability to prepare clear, concise business correspondence and management reports.

• Ability to read, comprehend, and apply job-related rules, policies, procedures, and other materials.

• Ability to train, assign, monitor and review the work of others.

• Ability to operate standard office equipment such as a personal computer using word processing, spreadsheet, database, and specialized procurement software, and multifunctional devices.

• Ability to conduct and preside over small and large meetings.

• Ability to communicate effectively both verbally and in writing.

Open Requirements/Supplemental Information

OPEN REQUIREMENTS:

• Six (6) years of education and/or professional experience in finance, business, business administration, or accounting, including experience in procurement practices and procedures.

Preferred

• Experience in purchasing directly related to the specific discipline which the position is assigned such as information technology, construction, or commodities preferred.

• Prior experience working in a municipality is preferred.

• Experience and knowledge of Oracle Fusion Cloud preferred.

• Certified Professional Public Buyer or Certified Public Purchasing Officer through the National Institute of Governmental Purchasing or the National Association for Purchasing Management is preferred.

OTHER REQUIREMENTS: The probationary period for this classification is 12 months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

  02

  Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

  03

  The budgeted annual salary for this position is $58,803.72. This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

• Yes

• No

  04

  This position is located in an office and is not a remote location.

• I have read and understand the above statement.

  05

  If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

  06

  Do you have six (6) years of education and/or professional experience in finance, business, business administration, or accounting, including experience in procurement practices and procedures.

• Yes

• No

  07

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  08

  Indicate the organization(s) you worked for where you gained this experience.

  09

  Experience in purchasing directly related to the specific discipline which the position is assigned such as information technology, construction, or commodities preferred. Select the discipline that you have experience in.

• Information Technology

• Construction

• Commodities

• Two or more

• I do not have this expereince.

  10

  If you answered "yes" to question #9 provide a detailed description and indicate the name of the organization(s) where you gained this experience.

  11

  Prior experience working in a municipality is preferred. Do you have this experience?

• Yes

• No

  12

  Experience and knowledge of Oracle Fusion Cloud preferred. Do you have this experience?

• Yes

• No

  13

  Certified Professional Public Buyer or Certified Public Purchasing Officer through the National Institute of Governmental Purchasing or the National Association for Purchasing Management is preferred. Do possess one of these certifications? If yes, list below.

  14

  If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

  15

  If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

  Required Question

Agency

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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