Enrollment Coordinator

Department: Education

Program: Early Learning

Reports To: Family and Community Supervisor

Employment Status: Full Time

FLSA Status: Exempt

Schedule: 40 Hours/52 Weeks

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary

The Enrollment Coordinator will apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) component, ensuring that the Early Learning programs comply with all regulations as applicable to and within the contractual Office of Head Start Program Performance Standards (HSPPS) and the Department of Education. This position requires a dedicated capacity to effectively analyze, assess, plan, manage and implement the Early Learning enrollment systems, as well as maintain the enrollment systems work plans. The Enrollment Coordinator will collaborate with all Early Learning Coordinators, Supervisors and the Early Learning Manager within the birth to five services to help plan and implement Family Engagement activities that align with HSPPS. The Enrollment Coordinator will effectively monitor and track all enrollment documentation through various data base tracking systems.

Essential Functions

• Analyzes Community Assessment information and facilitate planning efforts to determine recruitment efforts and enrollment guidelines for Early Head Start (EHS) and Head Start (HS)
• Works effectively with the Policy Council Enrollment/Selection Committee, as an advocate assuring accountability within the HSPPS
• Works effectively with families seeking early education services and the community at large, specific to enrollment and program information. Retains integrity of systems to process enrollment applications, including determination of eligibility and selection criteria with accuracy and timeliness. Maintains systems, database, and files, ensures confidentiality and security of all data; submits accurate monthly reports within the Head Start Enterprise System, Early Learning monthly reports and annual Program Information Report (PIR)
• Works in a highly professional manner in order to facilitate a positive experience for children and families specific to program enrollment, selection and family orientation processes. Ability to independently organize and prioritize work assignments and coordinate a variety of activities, with good attention to detail and ability to deal with conflicting priorities and deadlines
• Requires considerable judgment in day-to-day situations, which includes research and investigation of problems and summarizes findings
• Commits to the mission and vision of the Head Start/Early Head Start Program model, and in doing so honors and practices all applicable Head Start Program Performance Stands to ensure full compliance
• Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kenaitze Indian Tribe's objectives

Working Conditions

Lifting Requirements

• Light work- Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Physical Requirements

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) Stoop, kneel, crouch or crawl (Position self (to), Move)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Pushing or Pulling
• Repetitive Motion

OSHA Categories

• Category II- Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur

Travel

• Local
• In-State
• Out-Of-State

Qualifications

Education

• Associate's Degree in Early Childhood or Human Services or a combination of education and experience in a related field may be substituted for a degree

Experience

• One year (1) of experience in client recruitment and selection in an enrollment setting
• Requires knowledge and experience in date collection, information processes and systems, and policy and procedure compliance

License/Certification

• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy to conduct Tribal business
• Must have Pediatric/Adult CPR and First Aid, or be obtained within 30 days

Special Skills

• Must have excellent interpersonal and communication skills
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
• Ability to multi-task, work independently, and meet deadlines

This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.

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