Project Coordinator-iLIFE

Job Details

Job Location

iLIFE Main - Milwaukee, WI

Remote Type

Hybrid

Position Type

Full Time

Education Level

4 Year Degree or Equivalent Experience

Travel Percentage

None

Job Shift

Day

Job Category

Nonprofit - Social Services

Description

Job Purpose: The Project Coordinator collaborates on assigned operational, workflow, and/or technology related projects for iLIFE operations. This position will assist in aligning people, processes, information systems, and structure with the strategic direction of the agency. The Project Coordinator works closely with the Project Manager in developing, tracking, and presenting project plans, charts, updates, and post implementation tasks. The position also supports the Project Manager in gathering resources and information to implement upcoming projects.

Essential Job Functions:

(Reasonable Accommodations may be made to enable individuals with disabilities to perform these essential functions.)

• Assists Project Manager in preparing and maintaining project plans that include but are not limited to project timelines, schedules, agendas, and training plans to include input from technical and operational resources.

• Coordinates with managers and clients to define project requirements, scopes, and objectives that align with organizational goals.

• Coordinates internal and external resources, ensuring that projects remain within scope and schedule

• Analyzes project progress and, when necessary, works with Project Manager to adapt scope or timeline to achieve optimal results

• Organizes and coordinates the various parts of a project to ensure its success. This includes assigning and monitoring daily tasks and communication, as well as creating reports and updates for and with the Project Manager and other members of the project team and management

• Assists the Project Manager in assigning roles and tasks to team members based on their individual strengths and abilities

• Assists Project Manager in monitoring project deliverables and progress through the duration of the project plan

• Ensures that expectations are clear, priorities established, focus maintained, and tough decisions addressed on assigned projects.

• Assists Project Manager in development and maintenance of project performance database that tracking overall progress and achievement of milestones

• Reports project risks and outcomes to appropriate management channels, and escalate issues according to project work plan to Project Manager

• Serves as point of communication, with Project Manager, between company teams and external resources

• Performs special assignments and or projects as assigned

Qualifications

Required Education, Experience, Certifications, Licensure and Credentials: (Where appropriate, education and/or experience may be substituted)

Minimum Required Education: Bachelor’s degree in relevant field or certification in field with additional experience

Minimum Required Experience: 1-3 years of project coordination experience preferred

Required License – Certification – Registration : Professional certification such as PMP (Project Management Professional) is a plus

Knowledge – Skills – Abilities:

• Ability to recognize issues and determine priorities.

• Exceptional organizational and time management skills, attention to detail, analytical skills, problem resolution and a high commitment to client satisfaction are essential.

• Proven coordination skills including collecting and organizing materials, daily communications with project team members

• Strong analytical, project development, and project implementation skills.

• Strong interpersonal and communication skills and the ability to interact with all levels of the organization.

• Ability to collaborate and work with a team

• Highly motivated and results oriented.

• Highly adaptable/flexible mindset.

• Proficient in Microsoft Office (Excel, Project, PowerPoint, Word, Visio)

Physical Requirements, Visual Acuity, and Work Conditions:

Physical Requirements : Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Visual Acuity : The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal.

Working Conditions : None: The worker is not substantially exposed to adverse environmental conditions.