Description

A.T. Still University (ATSU) is seeking a full-time exempt Assistant Registrar on the Kirksville, Missouri campus. This position will provide support to Enrollment Services by assisting the Registrar with oversight of the ATSU academic records and processes including registration, grade processing, and degree conferral ensuring University compliance with federal, state, and institutional policies and regulations.

This position is eligible for a telecommute (hybrid) schedule with supervisor approval.

Duties and Responsibilities:

• Knowledge and monitoring of numerous regulations for compliance including but not limited to Family Educational Rights and Privacy Act (FERPA), Department of Education Title IV regulations, Department of Defense (DOD) grade reporting, VA Benefits enrollment and status reporting, Red Flag, General Data Protection Regulation (GDPR), and Higher Education Act (HEA).
• Facilitates routine FERPA training for all University staff and faculty and ensures all students receive notifications of their FERPA rights as required by law.
• Oversees the academic record coordinators in the day to day operations including registration changes, enrollment changes, and status changes for appropriately 3900 students.
• Provides weekly enrollment status and student information reports to ATSU student health insurance provider.
• Responsible for tracking all students on leave status and advising academic programs of the current ATSU leave process.
• Leads hiring, training, and evaluation for two staff positions, Coordinator Registrar - Enrollment Services, and monitors their work flow and assignments.
• Maintains a weekly audit of internal academic records processing.
• Facilitates registration, grade entry, diploma orders, and census/start processes for all ATSU programs.
• Compiles class ranks and quartiles.
• Manages grade reporting on DOD/Military portals.
• Oversees the student file audit process and GPA calculations.
• Performs required U.S. Department of Education Title IV Satisfactory Academic Progress (SAP) analysis and provides data to the SAP committee.
• Assists in the absence of the Registrar-Enrollment Services with enrollment and degree reporting to the National Student Clearinghouse (NSC).
• In partnership with the Registrar-Enrollment Services, completes the secondary review of over 1360 degree audits annually.
• Oversees the Student Information System (SIS) student enrollment setup, including the creation of 40 unique program pathways, over 40 unique terms per semester, in collaboration with Registrar - Enrollment Services and Director Student Financial Aid - Enrollment Services.
• Monitors state of legal residence for all incoming students in accordance with NC-Sara
• Attends weekly meetings with SIS vendor, Information Technology Services (ITS), and Enrollment Services leadership, which are designed to provide vendor support, troubleshooting assistance, and collaboration within and across departments. As a system partner and administrator, coordinate and test all upgrades to the SIS academic record module in collaboration with the Enrollment Services leadership team, including delegation of testing to appropriate end users within Enrollment Services as needed.
• Provides support for University data requests, data analysis, and verification of data.
• Assists Registrar-Enrollment Services with annual review and update of ATSU Quick Facts page as required per accreditations.
• Supports Registrar-Enrollment Services in development of policy and maintenance of student records for the University following the ATSU Record Retention Policy.
• Conducts research and provides benchmarking data to make recommendations for academic record management best practices.
• As a member of the Enrollment Services leadership team, works to build relationships and partnerships with ITS, including Chief Information Security Office CISO), ATSU program personnel, ATSU staff, outside agencies, and vendors.
• Ongoing training and development in the areas of: federal financial aid programs, academic records, FERPA, prepares and manages staff evaluations for direct report staff members, internal office professional development, and the annual ATSU Required Employee Education (REE).
• In partnership with Student Affairs and the Enrollment Services leadership team, responsible for maintaining compliance regarding regulated content on the ATSU website (such as the Consumer Disclosures section), the Enrollment Services public web pages, the internal Enrollment Services Faculty/Staff Support Site, the ATSU University Catalog, the Enrollment Services section of the ATSU Student Handbook, the Enrollment Services Policies and Procedures Manual, the Enrollment Services Communication Plan, etc.
• Responds to questions from Program Chairs and Deans as requested.
• Serves as a voting member of the Title IV Professional Judgment Committee.
• Travels to professional conferences and ATSU campuses, presenting when appropriate.

Education and Experience:

• Master's degree preferred.
• Two to three years of experience required.
• Knowledge of ATSU, academic programs, and higher education administration.
• Supervision and team development preferred.
• Experience with project management.
• Prior experience is helpful in an academic department, financial aid, or registrar's office.
• Skilled in making oral and written presentations through various media to provide information, and instructions, and explain subjects of interest.
• Strong analytical skills to research and analyze service offerings and make improvement recommendations with a focus on quality, taking pride in all deliverables as a reflection of yourself.
• Possess a growth mindset and be very comfortable giving and taking direct feedback and constructive criticism.
• Perform at an exceptional level in high-pressure situations.
• Skilled in creating a work environment where new ideas are solicited, evaluated, and implemented.
• Ability to develop positive relationships/partnerships.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit:atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.