Description

Job Summary:

Robert Half is seeking a skilled Senior Administrative Assistant (HYBRID) to support the Director of Engineering for our client in the higher education sector. This contract role involves providing high-level administrative support, performing a broad range of duties that require discretion, tact, independent judgment, and strong organizational skills. The Senior Administrative Assistant will play a crucial role in managing the Director’s complex schedule, facilitating communication, and coordinating a variety of high-profile events and projects to advance the mission of the Center for Engineering. This role is primarily remote-1 day a week in office required.

Key Responsibilities:

• Calendar and Schedule Management: Efficiently coordinate, schedule, and manage the Director’s calendar, including industry appointments, meetings, and workshops.

• Event Coordination: Organize and execute high-profile events such as site visits, research reviews, and workshops. Oversee the entire event planning process from start to finish, including venue arrangement, catering, A/V services, and travel logistics.

• Financial Oversight: Prepare event budgets, track expenses, and review post-event costs for accuracy. Process related transactions and reimbursements in a timely manner.

• Documentation and Correspondence: Draft and prepare technical and non-technical correspondence, reports, and presentation materials. Ensure all documents are polished and completed on time.

• Administrative Support: Assist with travel arrangements, purchasing, and processing of disbursement requests in alignment with institutional policies.

• Additional Duties: Contribute to special projects and initiatives, enhancing operational efficiency and supporting the Center’s goals.

  Requirements

Required Skills and Qualifications:

• Experience: Demonstrated experience providing high-level administrative support in a corporate or academic environment.

• Technical Proficiency: Skilled in MS Word, Outlook, Excel, PowerPoint, Adobe Acrobat, Google Docs, Google Sheets, G-mail, and internet browsers.

• Organizational Skills: Proven ability to handle complex scheduling and coordinate seminars, meetings, and events.

• Calendar Management: Extensive experience managing complex calendars and prioritizing conflicting tasks.

• Financial Acumen: Competence in preparing budgets, processing travel and purchasing requests, and managing disbursements effectively.

• Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with various stakeholders.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .