Description

Robert Half's client is in search of a Front Desk Coordinator to join our team in Lafayette, CA. In this role, you will be the first point of contact for our clients and will be responsible for various administrative tasks. This role offers a contract to hire employment opportunity, making it an exciting chance to grow within our organization.

Front Desk Coordinator responsibilities:

• Greet visitors and handle incoming and outgoing mail, FedEx, and UPS shipments.

• Operate a multi-line phone system, answering calls promptly and directing them to the appropriate department.

• Perform data entry tasks, including entering expense receipts and updating customer records.

• Provide high-quality customer service, addressing customer inquiries and resolving any issues.

• Utilize Microsoft Word and Excel for various administrative tasks.

• Maintain an organized filing system for easy access to important documents.

• Handle email correspondence professionally and promptly.

• Manage the switchboard and handle 1-10 lines as needed.

• Process expenses and distribute incoming mail as required.

If you are interested in this bilingual Spanish front desk coordinator role, apply today

Requirements

Minimum of 2 years of experience in a similar role or in administrative assistance

• Proficient in using Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, and Microsoft Word.

• Experience in answering multi-line phone systems, handling switchboards with 1-10 lines.

• Strong customer service skills and ability to interact professionally with all levels of staff and customers.

• Excellent interpersonal skills, with the ability to communicate effectively and clearly.

• Proven experience in data entry and the ability to perform data entry tasks with high accuracy.

• Experience in organizing files and maintaining an efficient filing system.

• Ability to process expenses and manage financial records.

• Experience in handling email correspondence professionally and efficiently

• Demonstrated ability to distribute incoming mail and coordinate deliveries with services like UPS and FedEx

• Ability to work in a fast-paced environment and prioritize tasks effectively

• High standard of ethics and professionalism

• Proactive approach to problem-solving and strong decision-making skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .