WORK PROGRAM SPECIALIST II - 55004180

Date: Jan 10, 2025

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Requisition No: 844508

Agency: Department of Transportation

Working Title: WORK PROGRAM SPECIALIST II - 55004180

Pay Plan: Career Service

Position Number: 55004180

Salary: $48,800.82 - $63,154.01

Posting Closing Date: 01/26/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

State of Florida Department of Transportation

Job Posting Description

223 / Program Management

Internal Agency

Only current Department of Transportation employees will be considered for this position

Career Service

Contact Person: Stephanie Talley

Contact Phone Number: 386-961-7980

Contact Email Address:Stephanie.Talley@dot.state.fl.us

Anticipated Bi-Weekly Hiring Salary Range: $1,876.95 - $2,429.00

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• 10 paid holidays a year

• Generous vacation and sick leave

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Employee Assistance Program (EAP)

  Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

  For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

  SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

  POSITION DESCRIPTION:

  Monitor prior and current year projects to ensure consistency between budget and funds. Responsible for closing and balancing projects for assigned budget categories and program areas. Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, OOPS (missing fund, program number, status) report, EDIT report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.

  Develop, coordinate and maintain the District’s Tentative Five-Year Work Program in conjunction with the Work Program Administrator. Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds. Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets. Update status on projects included in the Adopted Five Year Work Program. Assists in the preparation of the Work Program Public hearing, and attends the associated reviews of the Tentative Work Program.

  Plan, analyze, balance, and coordinate state and federally funded projects within the District’s Work Program in accordance with the Work Program Instructions and the appropriate Federal Transportation Act, section 339.135, F.S. Obtain state and federal authorization for all assigned budget categories and program areas. Monitors Work Program to ensure appropriate federal funds are assigned to eligible projects and all phases of work are correctly programmed prior to initiating authorization requests. Monitors assigned projects in or near the final voucher process maintaining Ready Final Voucher files ensuring required documentation is compiled and submitted appropriately.

  Provide the technical assistance needed to other District personnel on Work Program issues. Provides information and coordination needed when required. Evaluate the impact of the District Work Program and its effect on production efforts in the District.

  Monitors the State Transportation Improvement Plan (STIP) and the Metropolitan/Transportation Planning Organization’s (MPO/TPO) Transportation Improvement Plan (TIP) to ensure information is accurate and ready for federal project authorization. Coordinates the processing of the TIP and STIP amendments with the MPO/TPO liaisons as needed.

  Monitor and balance all fiscal year-end activities in conjunction with other Work Program staff. Prepare required reports for fiscal year-end close out activities including but not limited to roll forward, manual roll forward and budget realignment.

  Create, maintain and periodically update desk procedures for Work Program area. Provide process guidelines and training to project managers to ensure information on funding requests is accurate. Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.

  Prepare and maintain various management reports and graphs based on data contained in the Work Program to include charts, tables, PowerPoint presentations, etc.

  Acts as secondary liaison in coordination with the Work Program Coordinator during emergencies and natural disasters to ensure projects in the Federal Emergency Relief Program are promptly and properly programmed in the Financial Management system (FM).

  KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the five-year transportation processes, budget processes and production management processes.

• Knowledge of the department's budgeting, financial and fiscal procedures.

• Knowledge of state and federal programs as they relate to work program.

• Knowledge of the Department's Financial Management (FM) system.

• Knowledge of work program programming conventions and applicable federal and state laws, rules, regulations, and guidelines relating to qualifying projects for federal funding.

• Knowledge of the Department’s Work Program instructions and reporting functions.

• Knowledge of FHWA policy and procedures.

• Working knowledge of budget.

• Skilled in use of computer software such as Microsoft Word, Excel, OneNote, PowerPoint and Outlook.

• Skilled in using computers and communicating by email.

• Skilled in monitoring the status of cost estimates and supplemental agreements to use as problem solving tools.

• Ability to understand how the financial processes of work program, budget and comptroller relate to each other.

• Ability to perform mathematical calculations.

• Ability to interpret and apply rules, laws, and policies to day-to-day work.

• Ability to analyze data issues, develop reports and solve problems with minimal supervision.

• Ability to multi-task.

• Ability to communicate effectively both verbally and in writing.

• Ability to establish and maintain effective working relationships with others.

  OTHER JOB RELATED REQUIREMENTS:

  This position will be required to respond before, during and following emergency situations.

  MINIMUM QUALIFICATIONS:

  A bachelor’s degree from an accredited college or university and two years of relevant employment experience. Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis.

  Relevant experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, Policy Analysis, Financial Modeling, Accounting, Statistics, Transportation Financial Analysis or Work Program Development can substitute on a year-for-year basis for the required college education.

  As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

LAKE CITY, FL, US, 32025

Nearest Major Market:Lake City