The Finance & Operations Manager is a full-time, salaried position with traditional weekday office hours and some evening meetings, travel, and events outside of regular office hours. Primary duties include management of financial and budgetary matters, information technology (IT) systems, human resources (HR) administration, and general administrative management functions. This position is responsible for financial forecasting, budget planning, grants management, contract development, documentation for personnel reporting requirements, office facility and equipment maintenance, and other day-to-day operations of the agency in conformity with established policies and procedures.

In carrying out this position's duties, the Finance & Operations Manager has direct contact with internal program and administrative staff, external vendors, agency partners, and on occasion, commissioners. The Finance & Operations Manager must therefore be an effective and organized administrator of Board policies, procedures, and viewpoints while maintaining a pleasant and professional demeanor. Additionally, the Finance & Operations Manager is expected to be intuitive and prudent in their communications with peers and other agencies, as the position works intimately with the Executive Director, commissioners, and agency managers and is often entrusted with confidential or otherwise sensitive information.

This position reports to the Executive Director.

AREAS OF RESPONSIBILITY & PRINCIPAL DUTIES

• Manages the administration of all financial functions for the agency and its programs, including budget development and implementation, internal controls, capital financing, financial record keeping and reporting, financial systems design, fiscal controls, investment management, purchase requisitions, accounts receivable, contract and grant management, inventory control, payroll processing, operational and financial audits, and general accounting

Generates financial statements in compliance with Generally Accepted Accounting Principles (GAAP)

Prepares, executes, and presents the agency's annual operating budget(s); financial forecasting for staffing, equipment, building maintenance, services, and supplies; and financial status reports and analyses in coordination with management

Monitors revenues and expenditures, analyzes budget variances, and initiates corrective actions and budget amendments as needed; produces monthly Project-by-Program financial reports and coordinates with management to regulate and rectify project budgets

Develops and implements financial policies and plans, accounting system procedures, and other financial practices for the agency, including transitioning to a paperless financial system

Compiles data and conducts analysis for the Indirect Cost Allocation Plan (ICAP)

Supports grant and funding agreements and prepares supplemental tables and schedules as required; assists management and other staff with technical accounting and grant administration procedures at the project and/or contract level

Prepares, verifies, and distributes tax-related documents and reports, including W-2, 1099, and other employment and payroll forms

Administers and coordinates employee benefit plans, including retirement plans, health insurance policies, paid holidays, and other fringe benefits and employee programs; reviews and projects future expenses for healthcare premiums, pension costs, and fringe benefit expenses

Monitors HR compliance and manages personnel records in accordance with adopted policies and state and federal law; coordinates personnel hiring and related matters

Develops and ensures compliance with policies and procedures for the efficient operation of the agency; recommends changes in office processes, forms, and equipment to improve efficiency of internal office operations

Manage