Summary This Health Systems Specialist position is located in the Executive Leadership Team at the Edward P. Boland Department of Veterans Affairs Medical Center in Leeds, MA. This position is full-time at forty (40) hours per week. This is a Temporary Promotion not to exceed 120 days. Responsibilities As a Health Systems Specialist, responsible for directing, leading and guiding the service lines or services in any projects that may involve management support. Duties include, but may not be limited to the following: Develop policies and plans for the organization; Provide active and well informed administrative participation in planning for the delivery of health care; Develop, evaluate, and modify organizational structure and systems to achieve program goals; Participate in the analysis and interpretation of workload and other data used in resource planning; Direct service lines/ services throughout the hospital through the medical center planning activities; Conduct and direct special studies and analyses of complex problems relating to manpower requirements, space and equipment utilization, organizational alignment and other areas; Participate in the formulation and implementation of policies necessary to support the administrative functions of the medical center; Support in his/her role as the one of the senior leaders responsible for the identification of root causes and corrective actions for deficiencies identified by external organizations; Participate in the implementation of VISN 1 special emphasis programs which crosses administrative and clinical boundaries and affects all levels of the organization; Assist in any projects assigned; Make recommendations to senior leaders in all aspects of operations within the hospital; and Assist senior leaders in various areas related to construction, contracting, space utilization, and move coordination. Other related duties as assigned. Work Schedule: Monday to Friday, 8:00am to 4:30pm Compressed/Flexible: Not Authorized Telework: Authorized Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist (Temporary Promotion NTE 120 Days)/PD00507-00 and PD00418-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7 grade level. For a GS-11 position you must have served 52 weeks at the GS-9 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Individual Occupational Requirements: Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. AND You may qualify based on your experience as described below: Grade Requirement: Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade (GS-09) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Working independently with personnel at the facility, CBOCs, etc., to implement local, national and VISN standards, and reports or addresses administrative process/system issues and other areas of concern. Ensuring record management guidelines are adhered to in the clinic setting. Providing recommendations on facility improvements including construction, renovation, space utilization and purchase of equipment, as assigned. Advising departments associated with the allocation of fiscal, personnel, equipment, and space resources. Serving on internal and external facility planning committees, as assigned. OR, Education: Applicants may substitute education for the required experience. To qualify based upon education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related. The degree must be in a field that will equip the applicant with the knowledge, skills, and abilities to perform the duties of the position being filled. (Transcripts must be provided) OR, Combination of Education and Specialized Experience: Possess combinations of the defined education and experience to qualify for a GS-11 level. First determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.) (Transcripts must be provided) Specialized Experience GS-12: You must have one year of specialized experience equivalent to at least the next lower grade at the GS-11 in the normal line of progression for the occupation in the organization as defined. Examples of specialized experience would typically include, but are not limited to: Assisting clinic managers in forecasting the impact of staff changes and developing countermeasures to mitigate the effect of staff shortages on access to care. Making recommendations to managers regarding allocation of resources, including potential use of community care options. Monitoring, and making recommendations to adjust plans to effectively and cost-efficiently accomplish the mission within budgetary constraints. Performing cost analysis and cost effectiveness studies to determine make/buy decisions to address gaps You will be rated on the following Competencies for this position: Project Management Analytical Thinking Strategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary but may involve some walking, standing, bending, and carrying small items such as books and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at the GS-12 level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education for the GS-11 position Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. This position may be terminated at anytime prior to the 120 days Not To Exceed date.