The Quantum Information and Integrated Nanosystems Group at MIT Lincoln Laboratory develops quantum systems, including theory, engineering, and control, to address critical future technology needs. Areas of focus include developing superconducting qubits for quantum computing, trapped ions for quantum information and precision time keeping, integrated photonics, and solid-state quantum sensing. The group’s innovative research is supported by on-site state-of-the-art fabrication tools, close partnership with universities and industry, extensive test and measurement infrastructure, and daily collaboration with staff and scientists across Lincoln Laboratory.

Job Description

We are seeking an enthusiastic professional to join the Group. The candidate should be team oriented and possess strong communication skills. The ideal candidate will be a professional and engaging contributor to the Group office team and be able to work both cooperatively and independently, set priorities, demonstrate strong organizational skills and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work in a fast-paced, multi-faceted group office.

The successful candidate will play a crucial role in the daily operations of the group, requiring proactive problem-solving skills to ensure seamless functionality. This position will provide administrative support to the Group Leaders with the primary responsibility to manage multiple complex schedules/calendars and coordinate meetings. In addition, this role will include responsibilities that encompass a variety of administrative tasks essential to the group’s efficiency, you will help support a group of 125+.

The day-to-day responsibilities include a variety of administrative duties such as answering phones, communicating through email, maintaining electronic calendars, coordinating meetings, escorting visitors, requesting site access for foreign visitors, supporting security and audits, processing a variety of Laboratory forms, issuing shopping carts, facilitating release review, maintaining supplies, filing both paper and electronic information, and sending and receiving packages. In performing these tasks, the administrative coordinator will work closely with the Group Office Manager, other Group Office team members, and the Group Business team.

The hours for this position are 8:30am - 5:00pm Monday through Friday with some irregularity due to event-specific needs. The expectation is that this role is predominantly in-person/in-office with some openness to flexibility to accommodate the demands of the role.

Requirements

• High School diploma, post high school education preferred

• At least 5 years of directly related administrative experience. Post high-school education will count toward experience.

• Proficiency in Microsoft Office (MS Word, Excel. PowerPoint), calendar, and e-mail applications required

• Ability to prioritize day to day with tasks that evolve rapidly

• Ability to work independently, cooperatively, and effectively in a team environment

• Ability to perform administrative tasks in a dynamic environment, managing multiple assignments and prioritizing workflow with minimal supervision.

• Excellent written and oral communication skills are essential

• Familiarity with DoD requirements highly desirable

  At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

• Comprehensive health, dental, and vision plans

• MIT-funded pension

• Matching 401K

• Paid leave (including vacation, sick, parental, military, etc.)

• Tuition reimbursement and continuing education programs

• Mentorship programs

• A range of work-life balance options

• ... and much more!

  Please visit our Benefits page (https://hr.mit.edu/benefits) for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks (https://hr.mit.edu/benefits/additional) .

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

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