Deadline to apply: 7/6/24

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Reports to: Building principal and/or assigned supervisor.

Job Objective: Performs secretarial duties that support the effective delivery of office operations.

Minimum Qualifications:

• High school diploma. An acceptable score on a pre-employment test may be required.
• Post-secondary business school training or equivalent secretarial work experience is desirable.
• Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
• A record free of criminal violations that would prohibit public school employment.
• Complies with drug-free workplace rules and board policies.
• Specific knowledge of software appropriate for the adornment may be required (i.e., word processing, spreadsheets, presentation, and database management).  Examples: Office Word, Excel, PowerPoint, Office Access, etc.
• Ability to interact comfortably and confidently with the public. Congenial telephone etiquette.
• Keeps current with advances in technology and workplace innovations that enhance productivity.
• Consistently dependable. Flexible outlook. Accepts new responsibilities/assignments willingly.
• Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
• Record maintenance skills. Ability to accurately compute and record mathematical data.
• Energetic self-starter. Thorough, gives careful attention to details and effective customer-service.

• Ability to physically manage bulky and/or unwieldy packages.

   

Essential Functions: The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

Specific Tasks:  A specific task list based on administrative needs will be determined by the employee's immediate supervisor.

Provides secretarial services and related duties associated with the building assignment  

Coordinates office activities

Takes the initiative to perform routine tasks independently  

Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records    

Maintains an orderly work area

Upholds board policies and follows administrative guidelines/procedures  

Refers district policy/procedure questions to administrators/supervisors

Advances the district's professional image  

Promotes effective communications and assistance  

Uses problem-solving techniques to tactfully address questions/concerns

Facilitates community partnerships and school-sponsored activities that enhance student learning

Keeps informed about program and procedure changes  

Greets and assists office visitors  

Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open

Schedules appointments and maintains a calendar as directed  

Prepares bulletin/message boards and displays as directed.  Keeps administrators/staff informed about scheduled events

Helps communicate information about weather delays and program cancellations

Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.)  

Verifies the accuracy of database information as directed

Learns district administrator's names, titles, and work schedules

Maintains dependable telephone coverage. Ensures that the telephone is not left unattended when duties required leaving the of