Job Information
Kubota Engine America Accounts Payable Specialist in Lincolnshire, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11950434
Kubota Engine America
JOB TITLE:
Accounts Payable Specialist
DEPARTMENT:
Finance and Administration
REPORTS TO:
Supervisor, Accounting
FLSA STATUS:
Non-exempt
Job Description Summary
The Accounts Payable Specialist is responsible for accounts payable functions including: PO and non-PO invoice entry, payment runs, Concur review, and filing. Within specific limits, makes independent decisions regarding the planning, organizing, and scheduling of the work involved.
Duties and Responsibilities
Process payment runs, including ACH, Checks, and Wire transfers
Code invoices for payment according to the direction of the Management team and Controller
Obtain proper approvals for invoices and payments
Post and clear wire transfers payments in SAP
Reconciliation of netting activity with Kubota Corporation
Issue year-end 1099 reports to vendors
Administer Concur and review expense reports
Complete documentation and fulfill requests from internal and external auditors
Request vendor statements to confirm accuracy of A/P sub ledger
Answer questions from vendors regarding outstanding invoices
Provide credit information to new vendors
Maintain Vendor Master records in SAP
Create and maintain files for vendors
Record journal entries, as needed
Manage special projects as assigned
Maintain an organized and secure work environment
Support co-workers in other departments as needed
Inform Manager of all noteworthy activities
Follow safety guidelines and department and corporate policies and procedures
Authority
N/A
Job Knowledge, Skills, and Abilities
Excellent communication and interpersonal skills demonstrated by the ability to resolve conflicts, develop appropriate solutions to problems, and develop and maintain mutually beneficial relationships with vendors
Knowledge of accounting concepts and processes including payment processing, journal entries, and month end close
Basic knowledge of audit procedures
Ability to follow standard work instructions; be reliable and punctual
Ability to multi-task, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment
Good command of the English language, both written and verbal
Ability to comprehend an extensive variety of instructions, both oral and written
Excellent written and verbal communication skills
Ability to define problems, collect data, and establish facts
Ability to maintain high level of confidentiality
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals
Intermediate knowledge of word processing and spreadsheet applications
Working knowledge of SAP FICO module, preferred
Ability to operate general office equipment
Education and Training
Associates degree or equivalent
2-3 years Accounts Payable experience
Physical Demands
Sitting for long periods of time with some walking, stooping, bending, and reaching
Dexterity to make fast, simple, repeated movements of the fingers, hands, and wrists
Movement by holding, turning, and grasping of objects
Ability to hear normal conversations on phone or in person
Ability to see more than 20 feet
Ability to see color and see/read computer screen
Work Environment
Work is performed in a hybrid environment. Noise level in office is moderate
Limited exposure to the warehouse. Limited exposure to temperature variations when shipping doors are open
Tools and Equipment
Computer and other general office equipment
The duties listed above are intended only as illustrations of the v arious types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of th