Business Assistant II

Requisition ID: 2024-8414

of Openings: 1

Location: US-UT-Logan Category: Other Position Type: Benefited Full-Time Job Classification: Non-Exempt College: College of Science Department: Bus Svs-Science Advertised Salary: Commensurate with experience, plus excellent benefits

Overview The College of Science Business Services Team is seeking a Business Assistant II in the Department of Biology. The successful applicant will work closely with the Department of Biology Business Team, Department Head, faculty, staff, the College of Science Financial Officer, and Business Services team to provide accurate and timely financial reporting and transactions.

The Business Assistant II is distinguished from the Business Assistant I in that incumbent possesses the knowledge and experience to manage duties of a more complex nature.

Responsibilities Purchasing Agent (50%)

• Attach Pcard receipts with a goal of less than 30 days from purchase to receipt uploaded to the transaction in Service Now, and a goal of less than 45 days to record the transaction. This duty includes tracking down receipts and sending approvals reminders.
• Assist with the submission of EZ Buy carts, verification of proper purchasing procedures and correctly filled out forms, maintaining all USU Purchasing policies.
• Process Invoices. Includes submitting invoices ready to pay to Accounts Payable, contacting vendors when necessary, keeping records of purchases.

• Answer questions about purchasing and training new department members on purchasing procedures. Department HR Consultant (30%)

• Payroll submission in AggieTime - Verify FOAPALs, assure that all hours have been approved, Business Services contact for supervisors and hourly employees, send reminders, Submit AggieTime.

• Assist with the hiring process, including Handshake and Icims. Answer hiring and payroll questions

• Prepare and enter EPAF requests into Service Now, to be completed at the College level. Maintain records of EPAFs requested and processed. Travel Specialist (10%)

• Make Travel and Lodging arrangements for seminar speakers and faculty search candidates.

• Assist department faculty, staff, and students with making travel and lodging arrangements as the department travel specialist. Works closely with the college travel specialist.

• Answer travel and travel policy related questions. Administrative Support (10%)

• Enter OCEs, Journal Vouchers, and Labor Reallocations into Banner when needed

• Generate reports in Argos, compile data for the Business Managers to analyze. May also assist with the Seminar and Equipment Inventory Committees
• Other Duties as Assigned, including but not limited to department event set up, and assisting the department's office manager and department head.

Qualifications Minimum Qualifications:

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required
• Should be proficient in the use of Microsoft Word, Excel, and Outlook. Should have good interpersonal skills and show excellent customer service skills. Fundamental... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University po licy or local, state, or federal law (https://equity.usu.edu/non-discrimination).