Administrative Assistant IIApply (https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Los-Angeles-CA---Health-Sciences-Campus/Administrative-Assistant-II_REQ20154991/apply) Alfred E. Mann School of Pharmacy and Pharmaceutical Sciences Los Angeles, California

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family", which is comprised of the faculty, students, and staff that make the university what it is.

Founded in 1905, the USC Alfred E. Mann School of Pharmacy and Pharmaceutical Sciences (USC Mann) has played a key leadership role in both the advancement of the field of pharmacy and in the education of new generations of pharmacists. It remains one of the nation’s foremost schools of pharmacy today.

The USC Mann, Department of Pharmacology and Pharmaceutical Sciences (PPSI) is accepting applications for an Administrative Assistant II to provide administrative support to the department, faculty, and two Master of Science (MS) programs.

Job Responsibilities include:

• Provide administrative support to PPSI department and faculty.

• Assist with dossier preparation for appointments and promotions.

• Organize faculty meetings, seminars, and other events.

• Arrange travel and catering.

• Monitor/reconcile budgets.

• Process reimbursements for faculty and students.

• Assist in maintaining office equipment and purchases.

• Manage special projects as requested by Supervisor and/or Department Chair.

• Provide Brightspace and Zoom support.

• Provide administrative support for in-person classes.

• Other administration responsibilities as required.

• Provide support for two MS programs.

• Facilitate prospective student admission process.

• Update and keep track of prospective student applications by using SIS and WebAdMIT.

• Assist in emailing students regarding admission status.

• Work with SOP Graduate Affairs, USC Admission Office, and PPSI Masters Programs Co-coordinators to resolve student application issues.

• Answer prospective students’ questions about the programs or other aspects of life at USC.

• Coordinate student events such as faculty research presentations.

• Track enrolled student email lists by year, program, and selected lab.

• Create and update a MS graduate job database.

• Assist in creating and maintaining PPSI MS website pages.

Required Qualifications:

• Strong writing and oral communication skills.

• Ability to conduct self in highly personable and professional manner.

• Ability to multi-task and prioritize workload independently.

• Great team player.

Preferred Qualifications:

Bachelor’s Degree and experience with dossier preparation preferred.

Proficiency with Microsoft Office (Word, Excel and PowerPoint), Outlook, Doodle Poll, Qualtrics, Kuali, Concur, Brightspace, Zoom, SIS, and WebAdMIT is a plus.

The hourly rate range for this position is $24.62 - $29.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

REQ20154991 Posted Date: 09/15/2024