Job Description

Cedars-Sinai is an international leader in biomedical research, we translate discoveries into successful treatments with global impact.

Aging represents the single most significant risk factor for most chronic diseases. The emerging field of geroscience is grounded in the belief that we can enhance health-span—the phase of life characterized by freedom from significant disease and disability—through interventions that alter the fundamental cellular processes and molecular mechanisms of aging. Our center focuses on improving health and wellness for all older adults through innovative research, education, and integrated clinical care.

Are you ready to continue your career journey with us!?

The Research Administrative Coordinator works under the direction of the Research Director, Research Manager, and the Research Operations Associate of the assigned research area. The incumbent provides reports pertaining to the budgetary and fiscal management of research programs and assists in coordinating division academic activities. The Coordinator provides assistance with time and effort reporting, serves as a liaison to internal departments and external philanthropic and academic organizations, and provides administrative support and coordination of the operational and administrative activities for the research area. This position will support 4 Faculty members and 2 Clinical Research Program Managers.

Primary Duties and Responsibilities:

• Coordinates the administrative and office management systems for the department/unit.

• Edits policy and procedure manuals. Disseminates information including announcements, policies, and procedures.

• Maintains calendar of events and monitors deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.

• Composes written correspondence, NIH reviews, and letters of recommendation.

• Generates monthly fiscal and physician billing reports and distributes to department management.

• Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).

• May assist Principal Investigator with completing and submitting federal and non-federal grants.

• May assist with pre- and post-award grant administration functions and with tracking project metrics.

• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.

• Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.

• Assists with creation and maintenance of budgets for research programs.

• Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory, and compliance training, etc.

• Coordinates all academic activities, seminars, lectures and meetings.

• May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.

• May conduct literature searches and format manuscripts for submission and publication.

• Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.

Qualifications

Requirements and Skills:

• High School Diploma/GED, required.

• Bachelor's degree, preferred.

• Proficiency in Word, PowerPoint, and Excel.

• Administrative experience in a research administration environment is highly preferred.

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About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : 4518

Working Title : Research Administrative Coordinator - Metabolism and Healthy Aging Research Center

Department : Research - Endocrinology

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $25.73 - $43.74

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.