Description

Introduction

Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Administrative Assistant - Marketing today with Galen College of Nursing.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

• Free counseling services and resources for emotional, physical and financial wellbeing

• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

• Employee Stock Purchase Plan with 10% off HCA Healthcare stock

• Family support through fertility and family building benefits with Progyny and adoption assistance.

• Referral services for child, elder and pet care, home and auto repair, event planning and more

• Consumer discounts through Abenity and Consumer Discounts

• Retirement readiness, rollover assistance services and preferred banking partnerships

• Education assistance (tuition, student loan, certification support, dependent scholarships)

• Colleague recognition program

• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our students’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant - Marketing to be a part of our team.

Job Summary and Qualifications

Galen College of Nursing is seeking an energetic and highly organized team member to perform diversified administrative duties in support of Galen’s Vice President of Marketing & Communications and extended MarComm team. An ability to multitask, manage complex schedules and meet agile timelines is essential to this position. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. This role is integral to the daily operations of Galen’s MarComm team and support of colleagues.

Position Responsibilities

1. Assists in a variety of complex administrative duties involving contact and exposure to confidential and proprietary information. Utilizes independent judgement, determining when to act and when to refer problems for personal attention.

2. Prepares and modifies routine/non-routine and internal/external correspondence, memos, documents, reports, meeting notices, and presentations in appropriate formats using word processing, spreadsheets, graphics, and/or publishing software. This requires knowledge of methods, procedures, policies, and the organization. This material may require familiarity with commonly used business and technical expressions used by assigned functions. Maintains library of prepared materials.

3. Provides accurate record, file, and marketing supplies maintenance. Filing systems include electronic, hard copy, and department storage systems.

4. Coordinates and schedules meetings and appointments, manages assigned calendars, and responds to requests for time and rescheduling when necessary.

5. Prepares for meetings as assigned, including preparing agendas and supplemental documents, scheduling the conference space required, documenting meeting minutes, and facilitating refreshments.

6. Makes appropriate travel reservations and prepares expense reports following College policy, as needed.

7. Assists with team and cross-functional department follow up as requested to ensure that proper and timely action is taken.

8. Orders, prepares, and organizes equipment and supplies, as needed.

Position Requirements

• IT literacy and a solid working knowledge of Microsoft Software (Office, Word, Excel, PowerPoint).

• Excellent interpersonal skills with the ability to effectively and professionally communicate verbally and in writing with a wide range of people, departments, and roles including executive colleagues.

• Experience managing budgets and expenses.

• Ability to multi-task and prioritize tasks with great attention to detail, organization and time management skills.

• Team player willing to assist where needed.

• Aptitude for learning new systems.

Education : Minimum high school diploma or GED, some college helpful but not required.

Physical/Mental Demands & Work Environment : Must be able to sit a desk for eight hours at a time.

Degree of Supervision: Minimal.

Be a part of an organization that invests in you. We are actively reviewing applications for our Administrative Assistant - Marketing opening. Highly qualified candidates will be promptly contacted for interviews. Submit your application and help us raise the bar in nursing education!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.