37903BR

Extended Job Title:

Administrative Coordinator TTU

Position Description:

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

Requisition ID:

37903BR

Optional Attachments:

Professional/Personal Reference

Travel Required:

None

Major/Essential Functions:

The Department of Civil, Environmental, and Construction Engineering at Texas Tech University is seeking a full-time Administrative Coordinator. The Administrative Coordinator will be responsible for covering the following essential duties:

• Responsible for supporting assigned CECE faculty members in procuring goods and services related to research and teaching support through the necessary purchasing channel (PO or TTU pcard)

• Responsible for maintaining Pcard processes, reconciliations, and any supporting documentation needed (i.e., food forms, missing receipt forms) for assigned areas.

• Process travel pre-approval and expense reports for assigned area and faculty candidates.

• Advise assigned CECE/TechMRT faculty on all TTU travel policies.

• Serves as primary research support for assigned faculty.

• Provide support on proposal submission at the departmental level in coordination with the ORS research administrators. Reviews funding regulations for awards and ensures spending complies with university, funding, and federal guidelines with grant specialists.

• Works with other departments, such as ORS and AS, to support timely and accurate budget invoicing on sponsored projects.

• Provide support services to principal investigators by maintaining timely research account ledgers and initiating cost transfers as needed.

• Process labor redistributions to ensure that research students and faculty are allocated to the appropriate funding.

• Prepare and submit ePAFs and supporting documentation for research faculty and students.

• Coordinate with CECE Business Manager on salary allocations.

• Responsible for assisting with coordinating and scheduling events and meetings for the CECE Advisory Council and Academy and coordinates special events related to research programs, including seminars, workshops, and promotional events.

Grant Funded?:

No

Minimum Hire Rate:

19.21

Pay Basis:

Hourly

Schedule Details:

Monday - Friday 8am- 5pm

Work Location:

Lubbock

Preferred Qualifications:

• Prior office experience, preferably in a grant-funded environment.

• Experience working independently to troubleshoot problems and implement solutions.

• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.

• Strong attention to detail and a commitment to accuracy.

• Possesses exceptional written and verbal communication skills.

Department:

Civil Environ Construct Engineering

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

Required Qualifications:

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.