37889BR

Extended Job Title:

Administrative Coordinator TTU

Position Description:

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

Requisition ID:

37889BR

Travel Required:

None

Major/Essential Functions:

• Serve as first point of contact for the ECE Main Office and Department, including:

• Answer and direct phone calls for main office

• Assist faculty, staff, and students

• Greet and direct visitors

• Document and sign for all incoming packages

• Assist Chairman:

• Primary contact for chairman's calendar for scheduling meetings and events

• Complete travel preapprovals and expense reports in Chrome River to include reserving hotels, flights, and rental cars for Chairman

• Redirect traffic away from chair's office as needed

• Schedule, attend and keep minutes for all faculty meetings

• Coordinate with ABET and SACSCOC committees to compile reports and data for evaluations

• Manage and direct marketing efforts to include department newsletters, fliers and website

• Coordinate with IAB Chairperson for biannual meetings to include conference room scheduling, on-campus parking reservation, and ECE faculty, staff, and student meetings

• Complete Procurement processes to include faculty, staff, and student travel preapprovals and expense reports and assist other staff with monthly p-card reconciliations

• Primary contact for ECE and WCOE student organizations to include purchase orders and p-card use

• Other duties as assigned by chairman

Grant Funded?:

No

Minimum Hire Rate:

19.21

Pay Basis:

Hourly

Work Location:

Lubbock

Department:

Electrical and Computer Engineering

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

Required Qualifications:

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.