37987BR

Extended Job Title:

Business Coordinator

Position Description:

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID:

37987BR

Travel Required:

None

Major/Essential Functions:

• Complete monthly ACS billing of goods and services and maintain records of expenses. Reconcile ledgers and maintain records for audit purposes. Process budget revisions, cost transfers, IV's and other transactions as needed.

• Prepare requisitions, process and complete PO's, vendor orders and work orders as needed. Reconcile vendor account statements monthly or quarterly, as needed.

• Reconcile procurement cards and submit expense reports. Maintain vehicle records and expenses. Maintains and updates driver approval records.

• General management of office business activities, including maintenance of copy machine and supplies, collecting and sorting boxes and mail, administrative support to the director of ACS, and assist with scheduling and preparing IACUC and ACS meetings, semiannual inspections, training, site visits or other requested meetings.

• Perform/complete additional duties or activities as requested by the director or associate director.

• Process travel applications, vouchers, advances and reservations as needed. 5%

• Participate in annual budget prep, review budgets and submit revisions as needed. Run Cognos reports for budget prep.

• Attend required training and informational sessions to maintain current knowledge of university policies and procedures. Review departmental activity and records to ensure compliance.

• Prepare and submit personnel and payroll documents as needed. Maintain personnel files and records. Prepare ePAFs, position descriptions and all associated personnel related documents. Serve as Employee Service.

• Coordinator for ACS. Verify and submit personnel longevity reports. Run Cognos reports for personnel budgeting purposes.

• Maintain annual Property Management.

Grant Funded?:

No

Minimum Hire Rate:

17.77

Pay Basis:

Hourly

Schedule Details:

M-F 8AM-5PM

Work Location:

Lubbock

Preferred Qualifications:

• Typing skills and ten-key. Experience with office equipment including computer, copier, scanners and fax machines.

• Knowledge of Microsoft Office Word and Excel. Familiarity with Microsoft Office. Knowledge of TTU purchasing system, procedures and TechBuy. Knowledge of personnel policies, procedures and payroll system. Knowledge of travel procedures and policies. Knowledge of accounting and budget system. Knowledge of TTU operating policies and procedures.

• Qualifications in addition to the required qualifications.

• Bachelor degree in a related field.

Department:

Animal Care Services

Required Attachments:

Cover Letter, Professional License or Certification, Resume / CV

Job Type:

Full Time

Job Group:

First Line Other Admn

Shift:

Day

Required Qualifications:

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Does this position work in a research laboratory?:

No

About the Department and/or College:

Our Mission is to provide for the physical and psychological well-being of animals used in research and teaching. To aid investigators in obtaining and properly using these animals.

More specifically, the ACS serves to facilitate the use of animals in research and teaching at Texas Tech University while assuring compliance with all applicable regulations. ACS maintains responsibilities in animal procurement, animal housing and daily care, the provision of veterinary care, health surveillance and preventative care, assisting investigators and their staff with animal procedures, and the care, maintenance and replacement of equipment and facilities.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.