Summary About the position: This position will be assigned to the Club 56 on Luke AFB, AZ. This is a Flexible position, with no benefits. Responsibilities The purpose of this position is to serve as part of the office support staff, performing various day to day clerical and administrative support duties to the Collocated Club. Receives, logs and routes incoming mail, files, scheduling routine functions and makes tentative appointments for supervisor, arranges staff meetings as required, assists with inventory, receives telephone calls and greets visitors, maintains necessary suspense controls. Uses word processing software to produce a variety of documents correspondence, reports, and other materials from rough draft, including statistical and financial data. Enters all invoices, receiving documents and blank purchase agreements into internet Based Purchasing System (IBPS). Reconciles club invoices and Transfers between Cost Centers (TBCC). Run reports and inputs into computer programs such as Food Trac Time Management, Club Works, and Aloha. Inputs sales and expenses into daily Profit & Loss statement accounts. Under the direction of the Manager prepares personnel actions relating to Club personnel, to include fills, separations, and other personnel changes. Ensures all information is accurate and tin1ely. Transmits and receive documents and messages electronically using personal computer that is networked to other computers. Uses time management software (TMX) to perform duties as time keeper, responsible for entering time and attendance records. Serves as a back-up cashier. Initiates and completes AF Forms 1875 and AF Forms 1876. Collects cash receipts, cash register tapes, checks, credit card receipts, coupons and other supporting documentation. Prepares and issues change funds. Prepares and makes daily bank deposits. Ensures all monies are accounted for by balancing with the posting of funds placed in the activity's safe before actual bank deposit. Notifies management of any suspected irregularities. Cash checks and accept payment for members club card account, and maintains Club Works member files. Ensures proper accounting codes for all sales are included in the cashiers report. Accepts new member applications and prepares temporary club cards. As required, may perform other related duties to include: Operates cash register to perform check-out duties to ring up the sale of meals and beverages, totaling sales, receives money and makes change, processes credit card sale. At the end of each tour of duty clears the cash register, and turns over cash and supporting documents as instructed. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12635633 Requirements Conditions of Employment Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/20/2024 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must be 18 years of age and have the ability to read, write and speak English. Experience must include cash handling. Knowledge of word processing techniques and must be proficient in Microsoft Excel, Word, Power Point and Outlook. Knowledge of time management, Club Works and Aloha Systems are desired. Good customer service skills. Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional Information Individual must fully meet qualification/eligibility/background requirements for this position. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation. Male applicants born after December 31, 1959 must be registered for Selective Service. Direct deposit is required. Satisfactorily complete an employment verification (E-Verify) check. A probationary period may be required. Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD). Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest. Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement. Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible. This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force. This position is included in a bargaining unit. Union Name AFGE and Local or Chapter Number 1547.