JOB REQUIREMENTS: The Executive Assistant role is a key instrument in bringing people and projects together to help Polco fulfill its mission. This role will provide administrative support to the CEO and Executive Team. The Executive Assistant (EA) will be resourceful, innovative, and proactive in assisting Polco\'s leadership in tracking communications, triaging requests, and ensuring timely responses. Sharing information efficiently and effectively is key to this role, so the EA will need to bring excellent communication skills, the ability to think independently, and a comfort with making decisions under pressure. This position will report to the Director of Operations as part of Polco\'s Operations Team. Responsibilities: -Act as the point of contact among executives, VPs, and other external partners -Triage the CEO\'s emails -Manage the flow of internal information in a timely and accurate manner -Manage executives\' calendars and set up meetings -Format information for internal and external communication, such as memos, emails, presentations, and reports -Screen and direct phone calls and distribute correspondence -Schedule and attend meetings on behalf of executives, taking notes and recording minutes -Perform additional duties as assigned by executives Qualifications: -At least three years of related experience required -Extremely proficient with Google Workspace or similar software, with the ability to learn new or updated software -Ability to multitask and prioritize tasks while maintaining a high attention to detail -Great verbal and written communication skills -Excellent time management and organizational skills -Professional discretion -A love of working with people and the desire to be a highly collaborative team player -Curiosity, a love of learning, and the belief that policy improvement requires feedback and engagement About Polco: Polco is a public engagement technology startup specializing in community surveys and civic engagement services for local governments and other public-sector clients across the United States. We\'re dedicated to transforming how local governments, representatives, and community organizations interact with the communities they servewe\'re all about civic engagement and creatively bringing new and innovative technologies to the front lines of public governance. Our team comes from every walk of life and all corners of the country, and we\'re all problem solvers at heart. Manage and maintain executives\' schedules. Make travel arrangements for executives. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Attend meetings to record minutes. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Compile, transcribe, and distribute minutes of meetings. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications -At least three years of related experience required -Extremely proficient with Google Workspace or similar software, with the ability to learn new or updated software -Ability to multitask and prioritize tasks while maintaining a high attention to detail -Great verbal and written communication skills -Excellent tim management and organizational skills -Professional discretion -A love of working with people and the desire to be a highly collaborative team player -Curiosity, a love of learning, and the belief that policy improvement requires feedback and engagement ***** APPLICATION INSTRUCTIONS: Apply Online: https://polco-production.gnahiring.com/job/819081/part-time-executive-assistant