JOB REQUIREMENTS: Job Summary: The Department of Pediatrics is seeking two Administrative Assistant IIIs to provide direct support to division chiefs and various programs within multiple divisions in the department. These positions will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the division chiefs\' communications, meeting arrangements, and travel logistics. The Administrative Assistant IIIs will proactively identify and resolve organizational inefficiencies, streamline procedures, and devise effective strategies to facilitate the accomplishment of business objectives. Additionally, the incumbents will also serve as a knowledgeable resource, providing guidance and assistance to the Medical Program Assistants within the divisions. The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 200 faculty in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. To learn more about the department\'s work and accomplishments, please visit: https://www.pediatrics.wisc.edu/. Responsibilities: Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 30% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums 10% Prepares and audits complex records, edits documents, and reviews work done by others 20% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of... For full info follow application link. The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/46D348589B344AF7