Travel Assistance - Business Office Associate

PeopleReady of McAllen, TX is now hiring Travel Assistance - Business Office Associates! The Travel Assistant is responsible for providing administrative support to the Travel department, and timely processing and review of the travel and expense requests for all College employees. This individual assists employees with college-wide trainings, “How To” guides on usage of the current Travel & Expense management system, receipt documentation, policy and procedure questions, in addition to other related duties. 

Apply today and you could start as soon as tomorrow. 

As a PeopleReady associate you'll benefit from:

• The freedom to work where you want, when you want and as often as you want.

• Next-day pay* for many of our open positions.

• The ability to choose long-term positions for steady work or short-term positions if you just want some extra cash.

• The ability to sign up for jobs right from our mobile app, JobStack!

Pay Rate:

The pay rate for this job is $17/ hr

What you'll be doing as a Travel Assistance - Business Office Associate:

• Ensures employee travel and expense report reimbursements align with College policies and procedures. Reviews requests for travel reimbursement, prepayments for travel-related expenses, and emergency requests.

• This involves validating and organizing various documents, verifying accuracy, reviewing supporting documentation, and requesting W-9 forms as necessary.

• Provides outstanding customer service, communication, and assistance to all staff by addressing calls and emails, and collaborating with departments to obtain necessary information for travel processing and compliance requirements.

• Responsible for staying up to date with GSA per diem rates and state mileage rate changes.

• Assists with updating Travel forms, guidelines, and training material on expense reporting policies, standards, tutorials and system improvements.

• Supports college-wide training and guides new employees in utilizing the existing travel management system, ensuring adherence to travel policies and reimbursement procedures.

• Responsible for review and research of stale dated Travel checks and clearing travel related pending refunds.

• Distributes approved travel checks for vendors and employees, and issues fleet fuel credit cards to designated employees and maintains the fuel logs.

• Applies a working knowledge of applicable policies, procedures, laws and regulations; verifies documents for completeness and compliance with government and private agencies

• Maintains records by adhering to the College record retention procedures; this includes filing, retrieval, retention, storage, etc.

• Assists with reporting and travel reconciliations as needed.

• Performs general office duties and other duties as assigned.

Available shifts:

Shift timings - 1st Shift (Day)

Job requirements:

• Associate's Degree, or a minimum of 60 college hours

• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.

• Ability to work evenings as needed

• At least 1-2 years of experience in processing travel reimbursements and/or expenses, preferred.

• Experience in a higher education institution, preferred.

Ready to take control of the way you work?

Complete our application to join the PeopleReady team today.

 #PriL

PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.