Senior Subcontract Administrator

Job ID

6262

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

Position Overview:

SLAC Supply Chain Management is currently seeking a Senior Subcontracts Administrator 2 (SCA 2) to be part of the Construction Procurement Team. This position will report directly to the Procurement Team Lead for Construction. Primary responsibility is to administer all aspects of the procurement life cycle for medium to high value construction and architect/engineer awards for SLAC projects.

Your specific responsibilities include:

• Prepare, negotiate, award and administer purchase orders and subcontracts ($10,000 to multi-million).

• Identify risks and constraints in the acquisition planning and mitigate these risks through front end planning.

• Conduct and participate in subcontractor outreach

• Review, amend, deny, and approve requisitions, as appropriate.

• Identify potential vendors, prepare Requests for Proposals (RFP), conduct site visits, obtain bids, prepare and evaluate bids and negotiate with suppliers.

• Award and administer purchase orders and subcontracts through completion.

• Monitor supplier performance for cost, schedule and compliance with associated terms and conditions.

• Assist the requesting organization in developing Statements of Work, identifying sources and in performing overall procurement acquisition planning for the project by developing needs analysis and forecasting for programmatic procurement.

• Resolve contractual issues by interacting with various requestors, suppliers, senior level program management personnel, educational institutions, and government agencies.

• Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in procurement process.

• Execute above responsibilities while maintaining compliance with all terms and conditions, internal requirements, Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), as applicable.

To be successful in this position you will bring:

• Bachelor's degree with three years of experience in performing the above listed duties or a combination of education and relevant experience.

• Knowledge of Construction terminology.

• Knowledge of a variety of theory, practices, methods, programs and plans including regulatory requirements relating to purchasing and business law.

• Experience negotiating and administering contracts with unusual and moderately complex terms and conditions.

• Demonstrated experience in working with various methods of contract types such as Firm-Fixed Price, Fixed-Price Award Fee, and Indefinite Delivery Indefinite Quantity (IDIQ).

• Experience partnering with internal customers, learning/understanding business needs and providing excellent procurement services.

• Knowledge of market conditions, trade practices, sources and lead time.

• Knowledge and experience with the Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR) and other government agency regulations.

• Demonstrated knowledge and experience with Microsoft Office Suite and ERP systems, preferably PeopleSoft/Oracle/SAP.

• Demonstrated strong written and verbal communication skills.

Certifications and Licenses:

• CPCM desired.

SLAC employee competencies:

• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.

• Teamwork: As a team member, the ability and desire to work cooperatively with others on a team.

• Results Oriented: The ability to focus on the desired result of one's own or one's unit's work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them.

• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.

• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.

Physical requirements and working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Job will include extensive walking in Construction zones for pre-proposal RFP job walks.

• Given the nature of this position, this position will be hybrid.

Work Standards :

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1 General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

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• Classification Title: Subcontract Administrator 2

• Grade: J, Job code: 2312

• Duration: Continuing

The expected pay range for this position is $138,958 to $157,000 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.