Job Information
J-U-B Engineers, Inc. Administrative Assistant 2024-32 in Meridian, Idaho
This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2244598
Position: Administrative Assistant
Job Location: Meridian, ID
The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is Helping Each Other Create Better Communities. We foster a teamwork environment to solve problems that improve society while providing employees growth opportunities. We are seeking a Part-Time Administrative Assistant to work in our Meridian, ID office to support our entire staff.
The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to:
- Answer and route office phone calls promptly, correctly and in a courteous manner
- Schedule meetings, office events, order food, and run errands
- Transcribe and distribute meeting agendas/action item lists and minutes. Attend meetings with clients and internal staff
- Review and distribute mail and ship packages
- Monitor, order, and purchase office supplies as needed
- Make travel arrangements and training registrations
- Resolve issues with and maintain office equipment and supplies
- Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment
- Partner with managers, engineers, and staff to understand needs and provide support including technical document review and distribution, cost worksheets, project tracking, and technical specifications
- Complete special project assignments, such as compiling, printing, binding, and document delivery
- Ownership of conference room and kitchen to include organizing and straightening.
- File management (paper and digital), including archiving
- Communicate with corporate administrative staff and distribute important information to Meridian team
- Coordinate fleet vehicle maintenance
- Communicate any building related issues to landlord and follow up on items
- Organize and schedule submittal packets and information, assist with proposal drafts and graphics
- Assist project accountant as needed