ADMINISTRATIVE ASSISTANT II - 55007057

Date: Jun 24, 2024

Location:

MIAMI, FL, US, 33172

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 831948

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55007057

Pay Plan: Career Service

Position Number: 55007057

Salary: $48,892.19 - $63,272.25

Posting Closing Date: 06/28/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

610/MAINTENANCE ENGINEER

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Renato Marrero

CONTACT PHONE NUMBER: 305-470-5354

CONTACT EMAIL ADDRESS: Renato.Marrero@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,158.28

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• Generous vacation and sick leave

• 10 paid holidays a year

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Flexible work schedules and telework (for designated positions)

• Employee Assistance Program (EAP)

  Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

  For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

  SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

  POSITION DESCRIPTION: Manages the overall administrative functions of the Office. Plans, coordinates, and organizes work assignments and projects. Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations. Maintains confidentiality on all issues. Stays up to date with the latest changes in rules, procedures, and processes related to : Human Resources, Purchasing, Travel, etc.

  Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure. Assists the Manager in monitoring and administering the Office budget for purchases and or rate management.

  Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.

  Coordinates, schedules and set-up conferences and meetings for the Office/Section. Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures.

  Reviews records and reports which require action and recommends solutions or courses of action.

  Performs special assignments, research, and report preparation. Proofreads reports and correspondences for staff.

  KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF ADMINISTRATIVE PRINCIPLES AND PRACTICES. KNOWLEDGE OF OFFICE PROCEDURES AND PRACTICES. KNOWLEDGE OF THE PRINCIPLES AND TECHNIQUES OF EFFECTIVE COMMUNICATION. ABILITY TO COLLECT DATA RELATING TO ADMINISTRATIVE FUNCTIONS SUCH AS HUMAN RESOURCES, PURCHASING OR REPORT WRITING. ABILITY TO PREPARE CORRESPONDENCE AND ADMINISTRATIVE REPORTS. ABILITY TO UNDERSTAND AND APPLY APPLICABLE RULES, REGULATIONS, POLICIES AND PROCEDURES. ABILITY TO WORK INDEPENDENTLY. ABILITY TO HANDLE CONFIDENTIAL INFORMATION. ABILITY TO PLAN, ORGANIZE AND COORDINATE WORK ASSIGNMENTS. ABILITY TO COMMUNICATE EFFECTIVELY. ABILITY TO ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH OTHERS. SKILL IN COLLECTING, EVALUATING AND ANALYZING DATA RELATING TO ADMINISTRATIVE FUNCTIONS SUCH AS BUDGETING, HUMAN RESOUCE MANAGEMENT PERSONNEL, PURCHASING OR REPORT WRITING. SKILL IN WRITTEN AND VERBAL COMMUNICATION.SKILL IN READING, INTERPRETING, COMMUNICATING APPLICABLE RULES, REGULATIONS, POLICIES AND PROCEDURES.

  OTHER JOB RELATED REQUIREMENTS: Incumbent will be required to support the Department's Emergency Operations whenever required.

  MINIMUM QUALIFICATIONS: An associate’s degree from an accredited college or university and one year of administrative experience. Administrative or clerical experience can be substituted on a year- for-year basis for the required college education.

  As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

  A Competitive Area Differential (CAD) additive in the amount of $ 1,268.80 will be added to the annual salary.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Miami