Job Information
Bank of America Administrative Assistant III in Miami, Florida
Administrative Assistant III
Miami, Florida
Job Description:
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.
One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.
Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.
Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!
Job Description:
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities:
Support several Miami-based Directors/Managing Directors and provide indirect support for their direct reports
Communicate and interact with all levels of Bank of America associates including senior executives across other business lines and support partners
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment
Manage multiple objectives, projects or activities all at once
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
Proactively manage executive calendar, key deadlines, delivery commitments, routines
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
Assist in organizing and executing All Hands/Staff Meetings
Maintain email distribution groups / Update orientation slides and org chart monthly
Assists with on-boarding/off-boarding of employees and contractors as well as coordinating employee events
Required Qualifications:
Minimum of 3 years' of experience providing administrative support at the senior management level
Highly organized with strong attention to detail
Work effectively under pressure and time constraints
Interface with Senior Executives
Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio) experience
Bank of America systems including: Workday, Concur, MyTechnology, Flagscape, ACR, ARM, etc. knowledge
Concur or similar experience processing travel and expenses
Minimum Education Requirements: BA degree or equivalent work experience
Skills:
Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording/Organizing Information
Written Communications
Verbal Communications
Time Management Skills
Multi-tasking
Prioritization Skills
Shift:
1st shift (United States of America)
Hours Per Week:
40
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "EEO is the Law" poster, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) .
View the LA County Fair Chance Ordinance (https://dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf) .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America’s Drug-free Workplace and Alcohol Policy, CLICK HERE .
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
Bank of America
-
- Bank of America Jobs