Job Title: Administrative Assistant

Job Description

• Seeking a dedicated Administrative Assistant to support the City of Miami’s Office of Capital Improvements (OCI) Capital Planning Management Team. This role involves prioritizing, monitoring, and managing the City of Miami’s Capital Construction Improvement Program to enhance neighborhoods and build a resilient future. Responsibilities include facilitating communication among team members and stakeholders, assisting in document handling, scheduling, data collection from multiple platforms, and report publishing to support the OCI Management Team’s objectives. We work directly with several stakeholders, including but not limited to Client Departments and Federal/State/County Agencies, to better serve Miami’s citizens with streets and right of ways, parks and recreation facilities, public safety facilities, cultural and water-access facilities, sea-level rise and flood prevention infrastructure, and general public service facilities.

• This Administrative Professional will play a key role by facilitating communication between the CPM Team, the OCI Program Manager, OCI External Coordinator, and stakeholders, assisting with document routing and configuration control, scheduling and assisting in the coordination of legislative review meetings and preparation for City Commission Agenda Meetings, collecting data from eBuilder, Oracle, E-Civis, Accela, MS Teams, and SharePoints to meet internal and external reporting requirements, and publishing reports, as required by the OCI Management Team.

• Required capabilities:

• Excellent communication, written and oral

• Report writing

• Construction management support – invoices

• Project management software

Hard Skills

• Administrative Support

• Document Routing

• Scheduling

• Invoicing

• Data Collection

• Report Publishing

Soft Skills

• Communication

• Professionalism

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Environment

On-site work from Monday to Friday, 8am-5pm with flexibility to start at 8:30am. The environment is an office setting.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.