CONTRACT MANAGER

Date: Sep 3, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 836697

Agency: Children and Families

Working Title: CONTRACT MANAGER

Pay Plan: Career Service

Position Number: 60073334

Salary: 47,500.00 to 55,000.00

Posting Closing Date: 09/18/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

The Florida Department of Children and Families (DCF or Department) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE miami OFFICE.

This is a highly responsible and professional position that will serve as the Southern Regional Contract Manager. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Contract Manager

This is a highly responsible and professional position that will serve as a Contract Manager, managing multiple contracts for the Office of Substance Abuse and Mental Health (SAMH). This is a professional position performing highly responsible technical, consultative, and administrative work. This position will manage multiple contracts and grant agreements and will be responsible for mission critical contract management and business administration functions to support statewide SAMH operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

The person in this position has the following duties and responsibilities:

• Serves as single point of contact with service providers, ensuring positive provider relations. Works to resolve issues timely and effectively.

• Serves as the certified contract manager for the contract oversight team as specified in Section 287.057(26), if applicable.

• Performs contract management activities in accordance with goals and objectives of the agency and state and federal laws, rules, regulations, and guidelines.

• Develops and execute provider contracts/competitive solicitations addressing standard contract documents, services to be provided, manner of service provision, method of payment, and special provisions in concert with applicable rules and statutes and Department policies. When applicable, develops appropriate documentation for review and approval of solicitation and resulting contracts.

• Collaborates with program office liaison and other offices as necessary to identify upcoming projects and the most appropriate mechanisms for contracting and procurement.

• In collaboration with program office liaison, negotiates contract terms and conditions, performing cost analyses of provider budgets. Maintains proper documentation of negotiations and final contract terms and conditions.

• Coordinates with and assists the Department’s Contract Oversight Unit with contract monitoring for assigned contracts with providers. Imposes and monitors corrective action where necessary.

• Maintains contract management certification, knowledge, skills, and abilities; maintains official contracts file and documentation, reviews, approves and processes provider invoices, and maintains detailed expenditure schedules.

• Performs contract closeout duties, including contract evaluation and review and documentation of provider performance.

• Maintains appropriate contract files and records.

• Conducts out other necessary contract management activities.

• Performs other duties as required to meet program and departmental goals and objectives.

  Minimum Qualifications:

• Four years of experience in contract management, project management, procurement, customer service, or other related business field.

• Must successfully complete training in contract and grant management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.

  Preferences:

• Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.

• Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), of contract or grant management, auditing invoices for contracted vendors or service providers, or of program research and evaluation .

• Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.).

• Associate’s or Bachelor's degree from an accredited college or university.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

MIAMI, FL, US, 33128

Nearest Major Market:Miami