PURCHASING AGENT II - 55010987

Date: Sep 24, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 838260

Agency: Department of Transportation

Working Title: PURCHASING AGENT II - 55010987

Pay Plan: Career Service

Position Number: 55010987

Salary: $ 38,007.47 - $ 49,186.14

Posting Closing Date: 10/08/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PURCHASING AGENT II

626 / Procurement Services

ANTICIPATED VACANCY

CAREER SERVICE

CONTACT PERSON: ILEEN ZAMORA

CONTACT PHONE NUMBER: 305-470-5037

CONTACT EMAIL ADDRESS: ILEEN.ZAMORA@DOT.STATE.FL.US (ILEEN.ZAMOR@DOT.STATE.FL.US)

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,755.69

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• Generous vacation and sick leave

• 10 paid holidays a year

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Flexible work schedules and telework (for designated positions)

• Employee Assistance Program (EAP)

  Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

  For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

  SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources.

  POSITION DESCRIPTION: Acquire commodities and contractual services with simple Invitation to Bid (ITB) and Request for Proposal (RFP) processes. Seek approval from appropriate DOT representative or vendor/contractor as specified by policy, procedure, and practice. Verify encumbrances, distribute contract documents, and input bid/proposal documents in the Vendor Bid System (VBS) for advertisement/posting, Enter and maintain required information in the Florida Accountability Contract Tracking System (FACTS). Provide support and training to Department staff on the input of contract documents or contract information into the FACTS database as needed .

  Analyze procurement requests, reviews specifications/scopes, provides instruction to project managers, coordinate critical events, reviews and evaluates quotes/proposals and issues Purchase Orders and written agreements. Provide contract maintenance. Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion. Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor as appropriate to provide timely action to existing contracts. Review contracts for validity of pending action and follow through with timely, appropriate action.

  Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), RESPECT, Department of Transportation (DOT) contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MFMP. Obtain competitive quotes/proposals as requested, either by telephone or in writing. Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFloridaMarketPlace (MFMP).

  Compile and provide tracking/production data as requested in various forms a maintains procurement files.

  Conduct informal training sessions for project and cost center managers and consultant/contractor/vendors to improve understanding of the Department’s procurement process.

  Coordinate and manage the Agency/District Term Contracts to provide a constant and economical source of supply for materials, supplies, equipment, and services.

  KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of laws, rules, procedures and practices governing the procurement of contractual services and commodities. Ability to plan, develop and coordinate the procurement of complex projects for contractual services and/or commodities. Ability to communicate effectively and appropriately both verbally and in writing. Ability to work independently, plan, organize and prioritize assignments. Ability to establish and maintain effective working relationships. Ability to provide contract maintenance and review contracts for validity of requested supplements, amendments, time extensions, change orders and/or renewals and follow through with appropriate action. Skilled in the use of computer-based spreadsheets, internet, databases and word processing applications; Skilled in reviewing documents for accuracy and completeness. Skilled in problem-solving techniques. Knowledge of contract negotiation techniques.

  REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: N/A

  OTHER JOB RELATED REQUIREMENTS: During a declared emergency event, the incumbent will be required to assist the District as needed. This position may require travel and night time working hours. Some out-of-town travel with overnight stay, and occasional evening work may be required.

  MINIMUM QUALIFICATIONS: An Associate's degree from an accredited college or university plus 1 year of professional purchasing experience which involved competitive procurement; Nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

  As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

  A Competitive Area Differential (CAD) additive in the amount of $1,248.80will be added to the annual salary.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

MIAMI, FL, US, 33172

Nearest Major Market:Miami