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Job Opening Non-Profit Office Operations Manager

Reports To Executive Director

Employment

Dates

Year-round, part-time or full-time (3o-40 hours/week); flexible

schedule available; some remote work allowed; requires minimal

travel within Addison County; Occasional evening work

Status Non-Exempt

Starting Wage \$20.00-\$22.00/hour, depending on experience, plus benefits

ACEDC Mission

The Addison County Economic Development Corporation is a 501(c)(6) member-based regional

economic development organization. ACEDCs mission is to create an entrepreneurial and

innovative environment, nurturing businesses to launch, grow, and thrive. ACEDC assists

entrepreneurs and business owners from all backgrounds, businesses of all sizes, during all stages

of growth, while advancing economic and community development in Addison County, Vermont.

Job Purpose

The Office Operations Manager supports the organizations mission and ensures effective and

smooth operations by providing office management functions, coordinating contracted services,

and providing support to staff. This position handles a range of responsibilities associated with

the organizations operations and office management. The position reports directly to the

Executive Director and works collaboratively with all organization staff. The ideal candidate can

handle a wide range of assignments, ensure sensitive material is kept confidential, and is willing

to be flexible in their responsibilities.

Duties and Responsibilities

ADMINISTRATIVE

Provide administrative assistance, such as drafting and editing correspondence and

preparing communications

Take minutes at Board and other meetings

Follow Vermont Public Meeting Law to properly notice Board meetings and post board

meeting minutes and recordings

Develop, document, and maintain office procedures and protocols

Organize meetings, events, and webinar/seminars, including scheduling, sending reminders,

organizing speakers and sponsors and arranging catering

Manage info@ email account and triage requests

Organize and maintain all paper and electronic files

Manage office space subleasing

Manage office supplies and process mail

General office support for organization staff, including IT triage

Answer phone calls in a polite and professional manner, triage and direct calls

GRANT ADMINISTRATION

Provide grant administration for multiple Federal and State grants, including tracking staff

hours, invoicing, initiating accounts payable and receivable, records maintenance, and

oversight of, and collaboration with, grantors and grantees

Understand Federal and State grant rules and requirements

mailto:info@addisoncountyedc.org

Draft letters of support for grant applicants

BOOKEEPING AND LENDING ASSISTANCE

Interface with vendors and contractors, including initial processing of invoices, receipts, and

payments; research most cost-effective vendor contracts

Track and document operating revenues and expenses

Track and manage members, member dues, and municipal contributions

Assist with management of loan portfolio

MARKETING AND COMMUNICATIONS

Work with marketing and communications firm to:

o Improve, maintain, and update organization website

o Maintain CRM database and member relations platform

o Draft email blasts and newsletters and assist with newsletter

Skills and Attributes

? Experience with Microsoft Office 365, including Teams and SharePoint

? Experience with website and CRM software

? Strong IT and computer skills

? Working knowledge of databases, spreadsheets, and online forms systems

? Very detail oriented

? Highly organized, hig h standards for quality work

? Able to multi-task and navigate multiple deadlines and work schedules

? Excellent time management skills and ability to prioritize

? Outstanding written and verbal communication skills

? Ability to work independently while maintaining effective working relationships with co-

workers, supervisors, customers, and the general public

? Enthusiasm for the mission of ACEDC and its future

Minimum Qualifications

Associates degree required, Bachelor degree preferred, or 3 or more years of office

operations experience

Minimum 2 years experience with similar or equivalent organization in similar role

Computer proficiency required in all Microsoft Office products

Skills with customer relations management platforms and website management preferred r